Reports To: Counselor
Duty Days: 201 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS02
Qualifications:
College hours, high school diploma or GED
Proficient keyboarding, word processing, and file maintenance skills
Excellent organization, communication, and interpersonal skills
General office management and receptionist skills
Good skills in reading, writing, and spelling
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
General office machines
Ability to work with people
Primary Purpose:
Serve as secretary and provide clerical support to the counselor(s)
Major Duties and Responsibilities:
- Prepare all correspondence.
- Maintain filing system.
- Enter data and maintain computer information.
- Perform receptionist duties: telephone communications, taking messages, setting up appointments,etc.
- Assist with student grade reporting.
- Assist with student scheduling.
- Assist with registration.
Equipment Used:
Personal computer, typewriter, printer, copier, and fax machine.
Working Conditions:
Maintain emotional control under stress. Work with frequent interruptions. Repetitive hand motions. Prolonged use of computer.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.