Human Resource Coordinator   

Office Location: DFW  

Level: 1-3 +Years’ Experience 

Department: Enterprises

Company Profile 

At KAI, our company mission is “Transforming Communities” through integrated design and construction excellence. We are driven by our five core values; we are Faithful Stewards, we Listen to Understand, Give Back, Love One Another, and we Hustle! Our mission and our values drive our culture and spirit.  

For more than 45 years we have provided delivery-oriented building solutions with a diverse portfolio of experience, in-house multi-disciplinary professionals and expertise in both design and construction. KAI has played a significant role in dozens of award-winning projects providing Architecture, Interiors, MEP/FP engineering and construction services throughout the United States. KAI projects have been instrumental in improving the quality of life and environment in communities across the country.  

Our primary operations hubs are centered in Atlanta, Dallas-Fort Worth and St. Louis. KAI is proud to be an MBE-Certified AEC firm built upon a foundation of teamwork and collaboration.  

To learn more about KAI, visit kai-db.com. 

Position Summary 

The Human Resource Coordinator will provide administrative and coordination support to the HR function, with primary focus on onboarding, employee support, monitoring the HR inbox, and day-to-day HR operations. This role is well suited for an early-career HR professional who is highly organized, detail-oriented, and enjoys supporting processes while serving as a first point of contact for employee inquiries. The position reports directly to the CFO and works closely with a fractional HR team to support the organization’s people operations.

Essential Functions 

1.       HR Administration & Coordination

• Maintain accurate employee records, files, and HR systems
• Assist with HR paperwork, forms, and compliance documentation
•  Coordinate HR processes according to established policies and procedures
• Support audits, reporting, and data entry as needed

2.     Onboarding & New Hire Support

• Coordinate new hire onboarding, including paperwork, system access, and orientation scheduling
•  Serve as a primary point of contact for employees
•  Ensure timely completion of I-9s, background checks, and other onboarding requirements

3.      Employee Support & Communication

• Answer routine employee questions related to policies, benefits, timekeeping, and basic HR procedures
•  Direct employees to appropriate HR resources when needed
• Assist with updating and communicating HR policies or internal notices

4.      Benefits & Payroll Support

• Assist with benefits enrollment and life event changes under HR leadership guidance
•  Coordinate information between employees, payroll, and benefits providers

5.     General HR Support

•  Assist with recruiting coordination (interview scheduling, posting support)
•  Support HR projects and initiatives as assigned
• Provide administrative support to HR leadership

Qualifications 

Required Experience 

1. Minimum of one to three years of job-related experience, preferably in an HR department or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
2. Bachelor’s degree in business or human resources preferred.

Required Skills 

1. Excellent organization skills, attention to detail, establishing priorities, meeting deadlines, and a desire for process improvement.
2.  Elevated level of interpersonal skills and integrity to handle sensitive situations and documentation.
3.  Ability to maintain an elevated level of confidentiality.
4.  Knowledge of computer software (Microsoft Office Suite, PDF Editor), and experience with Human Resources Information Systems (UKG preferred).
5.  Ability to operate most standard office equipment.
6. Union experience preferred