Purpose of Position

The Accounts Payable Administrator is responsible for the day-to-day Accounts Payable processing and payment of invoices for all NetJets US based companies (excluding EJM) and NetJets Card Partners. The Accounts Payable Administrator provides support and information to company personnel related to Accounts Payable activities, record keeping and related report generation.

Tasks and Responsibilities

• Uses Great Plains to prepare and process Accounts Payable invoices ensuring that approvals are obtained from the appropriate parties.  Ensures accurate input, proper expense accounting, and prompt filing of paperwork.  Responsible for matching invoices to the purchase order from Reqlogic with Great Plains Purchase Order Module and resolving discrepancies with the purchasing agent.
• Integrate and verify completeness and accuracy of charges downloaded from CARMA and Crossroads systems.
• Responsible for the accuracy and timely processing of wire/ACH payment processing, weekly check printing, maintaining check stock inventory, updating/verifying payment details, and safekeeping of same.
• Obtains W-9's from new vendors, explaining Accounts Payable policies and procedures to company personnel; maintains Accounts Payable open and paid files.  
• Reconcile vendor statements to resolve past due payment issues, duplicate payments, and unused credit memos.
• Note: It is not possible to list all required job duties on this form. There may be other important duties assigned, depending on the position. For a full list of essential job functions, please refer to the essential functions worksheet for that position.

Education

Certifications and Licenses

Years of Experience

Core Competencies

Knowledge, Skills, Abilities and Other (KSAOs)

• Working knowledge of Accounts Payable processes.  
• Has knowledge of AP systems including but not limited to Great Plains, Carma, CrossRoads, SAP, etc.  
• Possesses strong computer skills in a Windows environment, including Microsoft Word and EXCEL.  
• Has the ability to work independently with minimal supervision.  
• Outstanding customer service skills and the ability to work in a team environment.  
• Excellent communication skills, verbal and written, in order to deal with customers (internal and external) at all levels.
• Capacity to work under heavy workload.
• Possesses good organizational skills. 
• Persistent in follow-through.
• Tactful and diplomatic.