SUMMARY

Performs general administrative office assignments, medical record keeping, and functions as a communications link to and within the health care unit as appropriate.

 

RESPONSIBILITIES AND DUTIES

• Processes correspondence in a timely and systematic manner
  
  
  
  
  • Receives notes and routes correspondence to the Administrator and other personnel within and outside the healthcare unit as appropriate 
  
  
  • Prepares and distributes out-going correspondence as directed
  
  
  • Distribute meeting minutes and action item lists to committee members and other personnel as required
  
  
  
  


• Accurately  compiles and prepares reports
  
  
  
  • Prepares payroll for exempt, non-exempt, and contracted employees as appropriate
  
  
  • Prepares clinical and operational reports for the Administrator and Medical Director
  
  
  • Records and transcribes minutes for committee meetings, as well as for other meetings, and prepares action item lists
  
  
  • Compiles projects and reports from other healthcare staff as assigned by the Administrator
  
  
  
  


• Classifies and files all documents to be maintained in the office in a retrievable system  


• Schedules meetings, appointments, and work assignments to meet or exceed deadlines
  
  
  
  • Notifies attendees
  
  
  • Schedules contract physician hours as requested by the Medical Director
  
  
  • Prepares the calendar to reflect scheduled events as necessary 
  
  
  
  


• Communicates effectively and demonstrates respect, concern, and courtesy in all interpersonal communications
  
  
  
  • Protects confidentiality of information in written and verbal communications
  
  
  • Facilitates communication between the Administrator and other healthcare personnel by providing information concerning procedures, reports, directives, and instructions in an accurate, concise, and timely manner
  
  
  • Interacts with correctional staff positively and cooperatively
  
  
  
  


• Maintains skills and continues professional development to enhance the operations and image of the organization
  
  
  
  • Attends in-service and continuing education to obtain and maintain skills as appropriate
  
  
  • Supports the change process to improve the organization and the healthcare unit
  
  
  • Accepts assignments and extra duties with flexibility and willingness to participate in activities that help the health care unit meet its goal
  
  
  
  


• Adheres to personnel policies to enhance the operation of the healthcare unit
  
  
  
  • Adheres to the attendance policy
  
  
  • Reports to work at the designated time
  
  
  • Adheres to security policies including PREA requirements