At Virginia Garcia Memorial Health Center, we welcome diversity; we encourage, uplift, and are honored to serve people who have been historically underrepresented and underserved. Our mission is to provide high quality, comprehensive, and culturally appropriate primary health care to the communities of Washington and Yamhill counties with a special emphasis on migrant and seasonal farmworkers and others with barriers to receiving health care. We strive to provide an inclusive environment that welcomes and values the diversity of the people we employ and serve.

Job Summary: The Project Manager (PM) works with VG Management and staff to coordinate, execute and implement funded projects.  This position works with executive management and other VG management and staff, to develop strategy, requirements, timelines, project plans and team charters, coordinate implementation, and provide a sustainability plan for maintaining the change.  The PM drives the project deliverables, provide management of the project parts, deliver regular communications to project stakeholders and manage project resources.  

Essential Duties and Responsibilities:

Project Initiation and Planning

·         Develop and manage a master project plan that coordinates individual work tasks, schedules and preliminary project budgets.

·         Assemble and lead meetings with project team members and stakeholders to define project scope.

·         Organize project teams according to project requirements.

·         Provider leadership and coaching to project team to identify time frame, methods for accomplishing the project, and allotment of available resources to various phases of the project.

·         Work with the project teams to identify team leaders, and provide coaching in Lean tools and methodology to the team leads and the team.

·         Create documentation to capture and deal with changes in original project plan.

·         Support project team to produce work breakdown structures that outline the individual project plans; assign duties, responsibilities and scope of authority to project team members.

·         Develop and implement plans to communicate with and involve project stakeholders. Identify project risks, and decide which risks are likely to affect the project. Design strategies to manage and mitigate those risks.

Project Execution, Control, and Closure

·         Provide support and oversite for the activities of the project team to insure the project progresses on schedule and within prescribed budget.

·         Monitor progress of work assignments; adjust and revise project schedules; coordinate project changes; update project schedules and budgets.

·         Develop consensus on project schedules and inform project team members of progress and potential schedule slippages.

·         Manage risks and respond to changes in risk over the course of the project. Evaluate project performance and deliverables to make certain project results meet the intended goal and objectives, and satisfy quality standards and stakeholder expectations.

·         Work with the project teams and their leadership to identify ways to improve project outcomes.

Project Communication

·         Communicate verbally and in writing with project stakeholders.

·         Facilitate project team meetings and discussions to insure progress and positive team function.

·         Facilitate organizational information meetings to convey project details and gather information on projects, and how they will affect the organization.

·         Write project status reports.

·         Develop and maintain project SharePoint site for documenting progress throughout the course of the project.

·         Hold project assessment meeting at close of project, and insure sustainability plan is in place.

HIPAA Requirements:

Handle protected health information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and subsequent related laws and VG policies. This position may have access to PHI via the electronic health record system used by VG in order to perform the functions of the job.

Knowledge, Skills and Abilities:

·         Ability to self-manage and effectively manage multiple and competing demands.

·         Ability to work in a timely, accurate and detail oriented manner.

·         Logical decision making skills.

·         Ability to embrace change and innovation when appropriate.

·         Knowledge of team management techniques, principles and practices.

·         Skill using communication techniques to bring about agreement between divergent points of view.

Education and Experience:

·         Bachelor's or master's degree in related field.

·         Two years of project management experience, or prior experience implementing or administering a highly complex learning management system required.

·         Experience in writing project plans, developing metrics, and delivering project status reports.

·         Strong software experience and skills including experience with SharePoint.

Behavioral Competencies:

Accountability: Role model VG's mission, vision, and shared values

Customer-Focus: Listen to the voice of the customer and strive to delight them by exceeding their expectations

Teamwork: If someone needs help, help them

Initiative: Be innovative, apply fresh ideas, and continuously improve how you do your work

Confidentiality: Maintain strict confidentiality and respect the privacy of others

Ethical: Demonstrate integrity, honesty, and stewardship in all encounters at work

Respect: Demonstrate consideration and appreciation for co-workers and patients

Communication: Demonstrate the ability to convey thoughts and ideas as well as understand perspective of others

Immunization:
Staff members must meet immunization requirements as stated in VGMHC's immunization policy and state and federal guidelines.

Job descriptions represent a general outline of the essential and major job duties, functions and qualifications required. They cannot be all-inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC's Mission.

VGMHC is an Equal Opportunity Employer. No person is unlawfully excluded from consideration for employment because of race, color, religious creed, national origin, ancestry, sex, age, veteran status, marital status, or physical challenges. The policy applies not only to recruitment and hiring practices, but also includes affirmative action in placement, promotion, transfer, rate of pay, and termination.