Description
Polston Tax Resolution & Accounting is hiring an Audit Legal Assistant in Norman, OK.
Legal Assistants assist attorneys and other legal personnel with administrative, organizational and research work in a team-oriented and collaborative environment.
- Communicate with clients via phone and email to request documents and provide updates on client’s case.
- Scan and organize financial documentation received from clients and coordinate returning documents to client(s).
- Maintain and organize client files.
- Assist with scheduling appointments.
- Maintain, on a daily basis, the firm’s case software (e.g., updating case and client information).
- Prepare Power of Attorney forms and other legal documents
- Assist with research.
- Maintain audit team calendar (adding deadlines, etc.) for all incoming government correspondence.
- Manage incoming and outgoing mail.
- General administrative duties as needed.
- Perform other job-related duties as assigned.
Legal Assistants have a positive attitude and customer service mindset with a strong work ethic.
- Equipment, such as computer, tablet and/or phone, to work remotely when the office is closed due to inclement weather, power outage etc.
- Internet - a minimum of 50 Mbps internet service with a recommended speed of 100 Mbps for optimal performance.
- Exceptional interpersonal, negotiation, and conflict resolution skills with great follow up
- Outstanding verbal and written communication skills
- Excellent organizational skills with the skill to prioritize tasks efficiently.
- Capacity to work on assigned tasks independently or with little supervision.
- The ability to accomplish/complete a task while demonstrating a thorough concern for all the areas involved, no matter how small.
- Capacity to act with integrity, professionalism, and confidentiality, integrity, professionalism, and confidentiality
- Coachable mindset and student mentality
- Proficient with Microsoft Office Suite or related software with the ability to quickly learn the organization’s software systems.
- Satisfactory background and reference checks.