Responsible and accountable for providing a wide variety of administrative support to Senior Vice Presidents, Vice Presidents, Directors, or Managers. Accountabilities will be completed with the highest regard for professionalism and consistency with Mouser Values, including attention to detail, accuracy, completeness, timeliness and confidentiality.
ACCOUNTABILITIES & ESSENTIAL FUNCTIONS
• Provides effective communication support for management and other staff members by composing/creating, updating/revising, maintaining, proofreading and distributing information. This may include preparing spreadsheets, presentations, flow-charts and emails.
• Establishes and maintains effective relationships with internal and external contacts, always exhibiting excellent customer service.
• Processes departmental purchase orders, invoices, expense reports and budget information.
• Coordinate payment and record keeping of department invoices from outside vendors with Accounts Payable and Finance.
• Coordinate with other administrative staff, and participate in corporate events/conferences through planning or assisting as needed.
• Maintains department SharePoint pages and all department documents.
• Managing an active calendar of appointments. Facilitate scheduling of internal and external meetings as needed and as requested.
• Facilitate travel arrangements as needed, and as requested by the management staff. Assure compliance with travel policy and coordinate with our corporate travel agency.
• Assure effective new employee onboarding by working with HR, Security and Systems to make sure new hires are properly on boarded and ready to work.
• Assure effective dissemination of corporate information within the department including policy changes and bulletins.
• Completes special projects and other duties as assigned, with quality results, while adhering to the timeline given by management.
• Ensures adequate stocking of office supplies for self and department by reviewing inventory in stock, reviewing needs and by coordinating the placement of orders.
• Analysis of spreadsheets and other forms of data. Reporting of analyzed data to department management concisely.
• Completes projects and other duties as assigned, with quality results, while adhering to the timeline given by management.
SKILLS & CERTIFICATIONS
• Possesses highly professional demeanor with the ability to maintain strict confidentiality.
• Exhibit strong analytical, problem solving, negotiation and organizational skills.
• Analyzes the impact of decisions before executing
• Interacts effectively with individuals and groups inside and outside the organization
• Excellent verbal and written communication
• Skill evaluation: Math 80%, Spelling 80%, Basic Excel 60%, typing 40WPM
• Intermediate knowledge of MS Office Applications (Excel, PowerPoint, Word and Outlook)
• Basic knowledge of Collaborative Applications (Teams, Zoom, Skype, or Slack)
• Basic knowledge of SharePoint preferred.
• Ability to communicate effectively in all mediums and with all levels of management.
• Detailed and thorough in work habits with multi-tasking ability.
• Able to lift and carry up to 20 pounds
• Has acceptable driving record and can provide current valid driver’s license and current proof of insurance.
EDUCATION & EXPERIENCE
• High school diploma or GED
• Minimum of 3 years of office or clerical support experience
This is a summary of the primary accountabilities and requirements for this position. The company reserves the right to modify or amend accountabilities and requirements at any time at its sole discretion based on business needs. Any part of this job description is subject to possible modification to reasonably accommodate individuals with disabilities.
Category:Internet Business
Equal Opportunity Employer, including disability and veterans.