Overview

Castle Island Brewing Co. is looking for a highly organized, proactive Part-Time Events & Pop-Up Coordinator to support our off-site tastings, festivals, and pop-up beer gardens. This role sits at the intersection of operations, sales, and marketing—owning the behind-the-scenes execution that brings our brand to life in the field.

This is a detail-heavy, logistics-driven role that requires strong communication, ownership, and the ability to juggle multiple moving pieces at once.

This position reports to the Head of Sales & Marketing. This position is based at our Norwood, MA headquarters and requires 10-20 hours per week, with semi-frequent responsibilities on nights and weekends.

What You’ll Do

Events & Tastings

• Hire, train, and schedule staff for off-site tastings (accounts, festivals, large events)
• Maintain employee certifications (TIPS compliance)
• Serve as on-call support during events to troubleshoot issues
• Coordinate with the Sales Team to schedule tastings
• Submit festival applications and registration forms
• Manage Certificates of Insurance (COIs)
• Maintain a centralized tasting calendar and event log

Event Preparation & Logistics

• Communicate event details to staff (product, supplies, expectations)
• Coordinate product and supply pick-up/drop-off
• Stage materials in a designated area for team access
• Ensure all equipment (e.g., jockey boxes) is cleaned and ready
• Maintain cleanliness and inventory of reusable materials (e.g., tablecloths)

Pop-Up Beer Gardens & One-Day Events

Staffing & Support

• Recruit, train, and schedule staff for pop-up events
• Ensure all staff certifications are current
• Act as remote support during events as needed

Site Booking & Compliance

• Source and secure new pop-up locations and opportunities
• Manage inbound event requests
• Serve as primary contact with municipalities and local authorities
• Handle One-Day License applications and permitting
• Pull COIs and attend town/board meetings when required
• Conduct site visits as needed

Event Operations

• Coordinate supply ordering (cups, wristbands, NA beverages, etc.)
• Oversee transport of equipment and product to/from sites
• Set up and manage POS systems; train staff as needed
• Handle cash logistics, including drawers and reconciliation
• Execute and oversee event setup and breakdown to ensure brand standards are met

Inventory Management

• Track product going out to and returning from events
• Maintain accurate inventory logs
• Stage and organize supplies for efficient deployment

Sales & Marketing Support

• Coordinate prize packs for events, donations, and internal needs
• Manage merchandise allocation for festivals and large-scale events
• Collaborate with marketing to support event promotion and content creation
• Identify and pitch incremental revenue opportunities (e.g., merch, NA options, cider, wine)
• Coordinate cross-functional needs with internal teams

What We’re Looking For

• Strong organizational and project management skills
• Ability to manage multiple events and timelines simultaneously
• Clear communicator with a proactive mindset
• Comfortable working independently and making decisions
• Experience with events, hospitality, or logistics preferred
• Familiarity with POS systems and inventory tracking is a plus
• Must be available for occasional nights/weekends (event-dependent)

Why This Role Matters

This role is critical to how Castle Island shows up outside our walls. When it’s done right, events feel seamless, the brand shows up strong, and our team is set up to succeed.

Compensation

$24–$28 per hour, based on experience

401k plan

Regular beer & merchandise allowance

Our Commitment to Inclusion

Castle Island believes in a world — and workplace — where people treat each other with excellence. We welcome applicants of all backgrounds, regardless of race, creed, nationality, sexual orientation, gender identity or expression, disability status, veteran status, marital status, or age.