Jenkins Restorations upholds a vision to be the restoration firm of choice in existing and future markets while upholding Biblical values. The Office Assistant reports to the Director of Corporate Operations with accountability for providing excellent service for those who have been victims of disaster and for restoring property and lives with a servant’s heart. They should embody Jenkins Restorations’ core values, including, Can-do Attitude, Excellent Execution, Do the Right Thing, Actions of a Servant, and Responsible Stewardship (C.E.D.A.R).

The Office Coordinator is primarily responsible for leadership support, office organization, meeting and event administration, report compilation, and managing office vendor relationships. Some duties will require this position to support the administrative needs of our nationwide branch offices. The ideal candidate has the ability to work across multiple priorities, maintain a high degree of confidentiality and exercise good judgment in a variety of situations. A successful candidate will also demonstrate strong communication, administration, and organizational skills, with the ability to work independently and meet scheduled deadlines. The person filling this role must be disciplined, proactive, intuitive, and detail oriented. 

The position operates with a core schedule of 9AM-3PM, M-F. Flexibility to adjust hours occasionally for meetings or deadlines is required. This is an in-office position at our Chantilly, VA headquarters, generally expected to work 30 hours per week.

 

JOB RESPONSIBILITIES:

• Maintain organization of the office including ordering supplies, managing office vendors, setting up meeting rooms, restocking supply rooms and kitchens, updating or replacing office furniture, and other office needs


• Manage incoming office traffic including sorting and distributing incoming mail and packages, escorting guests, vendors, and new employees


• Event coordination for all events and meetings including training sessions, annual Christmas party and food packing event, executive conferences and other in office or offsite meetings as needed. This includes but is not limited to planning events, meals and lodging arrangements for meeting attendees


• Coordinate employee rewards program including user access, points allocation, answering questions, and general rewards communication


• Update and maintain weekly reporting for company leadership including pulling reports, aggregating data, and updating dashboards


• Organize, follow-up, and track warranty documentation


• Assist with special projects as needed 


• Manage vendor relationships and administrative accounts


• Order personnel business cards


• Discretion to maintain highly confidential information


• All other duties as assigned