The
Assistant Director for Belmont USA leads, manages, and facilitates domestic
“study away” semester experiences and faculty-led, short term student learning initiatives,
including programs in New York City and Los Angeles (Belmont NYC & LA), Washington,
D.C., Oregon, Belmont in Hollywood, The Disney College Program, and other U.S.
destinations. This position collaborates closely with the Office of Study
Abroad and directly reports to the Director of Study Abroad & Belmont USA.

Responsibilities
include oversight of all aspects of the learning and living experience in the
Belmont USA programs; management of the application, selection, and enrollment
process; coordination of pre-departure, re-entry, and campus-wide orientations;
and assistance with the development and implementation of marketing and
recruitment for domestic programs.

Leadership, oversight,
and supervision for Belmont USA:

• Responsible for
  all aspects of program design, development, execution, and operation for
  all Belmont USA programs;
• Supervise and
  evaluate all Site Managers for Belmont USA programs. Facilitate their goal
  development and monitoring.
• Communicate
  regularly and conduct weekly staff meetings with Site Managers through
  multiple avenues;
• Ensure
  structures and protocols are in place to facilitate the safety,
  well-being, learning, and engagement of all Belmont USA participants;
• Proactively
  manage any emergency situations that arise with regard to the student
  experience at Belmont USA sites (hospitalizations, natural disasters,
  Title IX issues, etc.) including handling inquiries from parents as
  appropriate.
  In coordination
  with the Site Managers, create and continuously enhance crisis management
  plans for each Belmont USA site.

Facilitate
Belmont USA application and recruitment processes:

• Coordinate
  application process and selection for study away programs, including
  providers and other partner/employer(s), and also faculty-led, short-term
  domestic programs;
• Gather and
  organize student applications, including confirmation of student
  eligibility, participation in selection, and notifying students of
  status;
• Coordinate all
  aspects of the interview process, including booking space, preparing
  interview materials, confirming accommodations for Site Managers, and maintaining
  interview schedule;
• In coordination
  with the Site Managers, oversee aspects of student housing for all
  programs, including single-room accommodations, reviewing roommate
  surveys in JotForm, assigning roommates, communicating move-in/out
  information to students, and securing housing agreement;
• Facilitate
  in-person pre-departure sessions;
• Meet with prospective
  students individually about program options and faculty-led initiatives;
• Utilize Terra
  Dotta software for all program and application management;
• Occasional
  travel to program sites for student move-in orientation, site visits, alumni
  events, etc.;
• Organize,
  engage, and oversee the Belmont USA Ambassador program and Belmont USA
  student assistant(s).

Domestic Program Budget Management:

• In coordination
  with the Study Abroad Budget Manager, manage and monitor student accounts
  for semester and short-term domestic programs, including communication
  and partnership with Student Financial Services regarding program fees,
  scholarships, and paying vendors on behalf of the students/programs;
• In coordination
  with the LA Site Manager, plan and manage the Belmont in Hollywood budget
• Coordinate
  payment to NY/LA on-site adjunct professors and housing providers, process
  expense reimbursements, and other faculty/staff travel reimbursements.

Course Advising:

• Input domestic
  program course information for semester and short-term programs into
  Classfinder, providing information to Student Financial Services as
  needed;
• Review
  student’s DegreeWorks and advise students regarding course selection. Provide
  students with advising notes from JotForm;
• Ensure students
  provide a correct list of courses for review prior to registration;
• Meet with
  faculty, chairs and deans to relay information about domestic programs,
  discuss potential in-person and online courses, advocate for overrides
  into online courses, facilitate course approvals for provider programs, etc.; Issue and/or
  oversee overrides for all applicable online courses;
• Communicate
  with academic chairs and adjunct professors if in-person course minimums
  will be met;
  Perform post
  registration audit for all accepted students’ DegreeWorks and correct any
  issues identified

Communication
and Marketing:

• Organize and host
  information sessions and panels, including all logistics related to calendar
  planning, booking space, submitting WELL Core requests, and creating
  marketing materials;
• Assist in the
  planning and coordinating of campus fairs, provider campus visits, organize
  and coordinate delivery of pre-departure sessions for selected students
  and participate in all campus-wide student informational opportunities;
• Develop,
  distribute, and maintain domestic program informational and promotional
  materials (print and web);
• Routinely
  inform students, parents, academic units about opportunities available
  for Belmont students (phone calls, emails, walk-ins, etc.);
• Serve as
  liaison with Belmont faculty and administration regarding domestic
  programs (i.e., Student Financial Services,
• Dean of Students, Registrar,
  Residence Life, Admissions and Health Services).

Develop New
Belmont USA Programs:

• Ideate, conduct
  market research, and undertake feasibility analysis for consideration of
  all new Belmont USA programs;
• Work with
  faculty, academic leadership, and other stakeholders to envision, assess
  and propose new Belmont USA programs that meet a need;
• Plan for all
  academic, professional, and operational aspects of any new Belmont USA
  programs.
  

Reporting
Requirements:

• In coordination
  with the Provost’s Office and other campus partners, submit New York State’s
  Permission to Operate annual report and accompanying data workbook, and subsequent
  five-year renewal application;
• In coordination
  with the Provost’s Office, submit data for NC-SARA annual reporting;
• Support
  Director of Study Abroad and Belmont USA with monthly AchieveIt goals and
  reporting;
• Facilitate the
  end of semester survey JotForm, summarize, and disseminate
  results to
  leadership;
• Other duties as
  assigned by the Director of Study Abroad and Belmont USA.