Title: Athletics Administrative Assistant
Reports To: Director of Athletics
Mission: Committed to Jesus Christ, North Cobb Christian School provides a biblically based, academically excellent education in a nurturing environment, developing students’ potential to impact their world for Christ.
Qualifications:
The primary function of this position is to ensure and coordinate the smooth daily operation of the Athletic Department. Responsibilities include providing a wide range of administrative, logistical and relational support to the Director of Athletics, coaches, student-athletes and families.
Bachelor's degree and educational administrative support experience preferred. Must be proficient in Google Applications and experience with FACTS/RenWeb is a plus.
Employee Profile:
- Spiritually, the employee shall possess characteristics that reflect:
- A personal relationship with God through faith in Jesus Christ as Savior and Lord.
- Evidence of spiritual maturity with a commitment to glorifying and honoring God in all areas of life
- Acceptance without reservation of the NCCS doctrinal beliefs.
- A strong clear Christian testimony.
- A mature, godly spirit.
- A person of faith and prayer
Personally, the employee’s life shall reflect:
- A lifestyle of biblical integrity.
- A spirit of dedication, commitment, flexibility, and responsiveness.
- The ability to listen and respond to counsel.
Duties and Responsibilities:
Administrative and Operational Support
- Provide daily administrative support to the Director of Athletics including communication, document management, assisting with financial records and scheduling
- Manage and maintain records for student-athlete compliance for participation
- Ensure GHSA (state association) and NCCS compliance for all teams, student-athletes and coaches
- Monitor player eligibility and communicate updates to parents as needed
- Provide game day operation support
- Manage ticket sales through GoFan and coordinate gate workers
- Assist with planning and signage
- Verify officials and transportation
- Manage student attendance in FACTS/RenWeb
- Assist as needed at sporting events
- Manage Athletic department financial processes
- Place orders for small items and Coca-Cola products
- Submit required purchasing paperwork to the NCCS Business Office
- Assist coaches with purchase documentation for teams
- Manage cash boxes and receipts for deposit with NCCS Business Office
- Provide Business Office with documentation for billing athletes for sports fees
- Manage Athletic records, rosters and documentation
Logistical Support
- Produce a weekly schedule of all games and practices for internal use by coaches, US faculty, MS faculty, and Athletics staff
- Secure officials and contracts for competitions
- Coordinate transportation for teams with the NCCS Transportation Director
- Enter and update schedules on FMX, the NCCS internal calendar system
- Maintaining and updating information on NCCS website calendars
- Coordinating facility requests for athletic spaces on campus
- Assist with organization and maintenance of team uniforms
- Assist with planning and execution of special events including Hall of Fame, Annual Golf Tournament and End of the Year Signings and Awards program
- Assist coaches with season end parties and awards
Communication and Customer Service
- Serve as point of contact for students, parents, and coaches
- Communicate upcoming tryout dates, game information, playoff details, etc
- Ability to manage multiple projects and deadlines simultaneously and effectively
- Effectively communicate with colleagues, students and parents, answering questions in a professional and friendly manner
- Proactive problem-solver with high attention to detail and follow-through
- Assist Team Parents and those responsible for managing team concessions as needed
Other Information:
- This is an 11 month, full time (40 hours per week) contract position.
- Benefits include medical & dental plan, retirement plan and tuition discount.