NECESSARY MATERIALS FOR APPLICATION:  

-Letter of Introduction   

-Resume  (Full Work History) 

-Letters of Recommendation- Two (2) current, professional letters (one must be from a current or former direct supervisor and dated within the last 3 years)

Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.

Deadline to apply is Monday, May 04, 2026, at 4:00PM

Senior Administrator of IT, Data & Student Security

Job Description

Reports To: Director of Information Technology (or designee)

FLSA Status: Exempt

Classification: Classified

Pay Schedule: Range 14 ($111,802 - $128,850)

Work Schedule: 225 days/12 months

Location: Onsite & Remote Office

Position Statement

The job of Senior Administrator of IT, Data & Student Security leads and strengthens Sage Oak’s cybersecurity, data governance, and privacy programs; establishes and oversees enterprise security and compliance frameworks; manages identity, access, and application risk governance; directs incident response and organizational preparedness efforts; cultivates a culture of security awareness and responsible technology use; and ensures the protection of student and staff data in alignment with applicable laws, regulatory requirements, and organizational standards.

Essential Functions

1. Supports department leadership in executing the department's shared vision to ensure aligned, effective, and responsive department and program implementation.
2. Conducts research on laws and trends that pertain to the department, as needed to support compliant practices and informed decision-making.
3. Supports the tracking and monitoring of specific budget items as assigned to ensure responsible use of resources within the department.
4. Support staff performance and evaluation processes by conducting observations and evaluations as assigned, providing feedback, and assisting with corrective actions as needed.
5. Develop and deliver training, resources, and coaching (as assigned) to strengthen staff capacity and support effective implementation of school and departmental initiatives.
6. Coordinate the implementation and refinement of department systems, procedures, and initiatives to improve operational effectiveness, address identified needs, and ensure consistent application across assigned programs.
7. Maintain and update department policies, procedures, and manuals (e.g., drafting revisions, organizing documentation, ensuring accessibility) to ensure alignment with school goals, legal requirements, and best practices.
8. Participate in hiring and onboarding processes (e.g., screening, interviewing, training support) in collaboration with department leadership and Human Resources to support cohesive, high-performing teams that reflect the organization's mission, values, and culture.
9. Maintain collaborative relationships with staff, families, and educational partners to enhance collaboration, advocacy, and shared ownership of Sage Oak’s success.
10. Leads enterprise security and compliance governance (e.g., regulatory alignment, internal audits, risk reporting, performance metrics, etc.) to strengthen data protection practices and maintain institutional compliance with evolving legal and educational standards.
11. Directs identity and access management strategy (e.g., user lifecycle governance, least-privilege enforcement, recurring access reviews, etc.) to safeguard systems, prevent unauthorized access, and maintain strong internal controls.
12. Oversees application and vendor risk management (e.g., third-party risk reviews, DPA analysis, application inventory oversight, pre-go-live security validation, etc. ) to ensure technology solutions meet data governance, security, and privacy requirements throughout their lifecycle.
13. Leads incident response and security operations (e.g., containment coordination, escalation protocols, post-incident improvement planning, documentation oversight, etc.) to mitigate impact, reduce organizational risk, and strengthen resilience.
14. Designs and sustains incident preparedness programs (e.g., tabletop exercises, response procedure testing, communication templates, evidence preservation guidance, etc.) to ensure coordinated and effective response during security events.
15. Establishes and enforces secure system standards and configuration controls (e.g., authentication requirements, encryption standards, role-based access controls, etc.) to promote consistent protection across all supported platforms.
16. Cultivates a culture of security awareness and responsible technology use (e.g., staff training initiatives, phishing simulations, risk trend analysis, etc.) to reduce human-related vulnerabilities and strengthen organizational accountability.
17. Develops and maintains security documentation and operational frameworks (e.g., policies, procedures, runbooks, audit evidence repositories, etc.) to support continuity, transparency, and sustained compliance.

Other Functions

1. Performs other related duties as assigned to ensure the efficient and effective functioning of the organization.

Job Requirements: Minimum Qualifications

Knowledge, Skills and Abilities

KNOWLEDGE is required to perform algebra and/or geometry; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: advanced computer, technology, and applications literacy; pertinent laws, codes, policies, and/or regulations; personnel processes; standard business practices; current generation and emerging programming languages; networking technologies and operating systems; accounting practices; sound management practices; and, practices of personnel administration.

SKILLS are required to perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: translate complex technical and regulatory concepts into clear, actionable guidance for non-technical stakeholders; Project governance and risk management practices, including oversight of timelines, resource allocation, and mitigation planning; operating standard office equipment including Google Suite software applications; preparing and maintaining accurate records; administering personnel policies and procedures; coaching, mentoring, counseling, and motivating assigned staff; analyzing budgets; conducting meetings; enforcing rules and regulations; investigating issues; classifying data and/or information; analyzing data; comparing results; critical observation; enforcing discipline policies; and, estimating required resources

ABILITY is required to schedule a number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a variety of factors when using equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a wide diversity of individuals; work with data of varied types and/or purposes; and utilize a variety of types of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate to significant. Specific ability based competencies required to satisfactorily perform the functions of the job include: ability and willingness to travel to and attend evening and weekend events; working remotely with access to an Internet connection, computer, and printer; establishing and maintaining effective work relationships; meeting deadlines and schedules; setting priorities; working with multiple projects; managing frequent interruptions and changing priorities; demonstrating sensitivity to individual differences and cultural backgrounds; resolving conflicts; working with detailed information/data; maintaining accurate records; maintaining confidentiality; working independently with minimal supervision; and, facilitating communication between persons with frequently divergent positions.

RESPONSIBILITY

Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing a department; monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to significantly impact the organization’s services.

WORK ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience: Job related experience within specialized field is required in Information Technology management, including multiple years in a leadership role.

Preferred Experience: Experience in project management and Project Management Professional (PMP) or similar certification. Experience working in K-12 charter education or a similar environment with a high level of understanding of the unique challenges and opportunities entailed.

Education: Bachelor's degree in job related area with an emphasis in Information Technology, Computer Science, Systems Engineering, or related field

Required Testing Certificates and Licenses

None Specified Valid Driver's License and Evidence of Insurability

PMP, PgMP, or similar project management certification preferred

Agile and Scrum certifications preferred

Continuing Educ./Training Clearances

Not applicable Live Scan Fingerprinting

Reference Checks

Tuberculosis (TB) Clearance

EQUAL OPPORTUNITY:

Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.  Employer’s hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.