Job Summary

The position is responsible for performing routine clerical functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files.  The Crusade Assistant provides information to callers, exercises discretion, maintains confidentiality and delivers results in a timely manner.  They serve with integrity, honesty and knowledge that promotes Harvest’s culture, values and mission.

Essential Functions

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs.
• Prepare invoices, reports, memos, letters, and other documents.
• Create, set up, and manage electronic filing systems, record information, update paperwork, and maintain documents, such as correspondence or other material, using Microsoft Word, Excel, PowerPoint, and Outlook; File Maker and Ministry Platform.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Assist with monitoring inventory levels and requisition or purchase supplies as needed.
• Help with the preparation of Crusades and other events.
• Schedule and confirm appointments for Crusade team.
• Make copies of correspondence and order necessary printed material.
• Provide regular updates to Crusade team and Department Director.
• Physical requirements, with or without accommodations, include: : long periods of sitting, repetitive hand motions due to keyboard typing, answering phones, handle materials, looking at the computer screen for long periods of time.
• Duties are not exhaustive and are subject to change at any time.
• Must be 18 years old or older to apply.