Job Title: Personnel Specialist

Reports To:  Immediate Supervisor 

Prepared By:  The Division of Human Resources 

Board Approved Date:  

Pay Grade Range:  CLH01 to CLH03

Summary: The Personnel Specialist performs a variety of office and clerical work requiring an understanding of established operational procedures and processes. The work of this position involves completing staffing related work necessary to the processing and employment of employees, scheduling, email notifications, recording and reporting.

Essential Duties and Responsibilities: 

• Arranges interviews with Supervisors and Principals for applicants.
• Assists with the recruitment of prospective employees
• Performs general clerical duties
• Supports the employee leaves process
• Accurately inputs employee data into the district's employee database
• Compiles special reports, as directed.
• Prepares replies to correspondence from detailed notes; sending correspondence to employees related to employment and status changes
• Answers telephone calls and questions on the employment process and a variety of staffing procedures and policies.
• Prepares comprehensive packets containing important forms and information related to the hiring process.
• Reviews and processes transcripts and verifications of employment.
• Organizes a variety of materials related to the employment process.
• Prepares materials for meetings.
• Screens telephone calls, incoming mail, and schedules appointments.
• Directly supports the hiring and onboarding process

Other Duties: 

Other duties as assigned that are related to the functions of the position.

Essential Functions/Qualifications/Requirements: 

Education and Experience:

Graduation from high school or high school equivalency plus three years of clerical experience. Graduation from an accredited college may be substituted for one and a half years of the required experience.

Work Environment Conditions:  

The work environment characteristics described here are representative of those an  employee encounters while performing the essential functions of this job. Reasonable  accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Professional Conduct:  

The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System  policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

Technological Abilities:  

To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.  

Note:  New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description.  All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.

Verifient Link

Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.

The East Baton Rouge Parish School System and all of its entities (including Career and Technical Education Programs) do not discriminate on the basis of age, race, religion, national origin, disability, or gender in its educational programs and activities (including employment and application for employment), and it is prohibited from discriminating on the basis of gender by Title IX (20 USC 168) and on the basis of disability by Section 504 (42 USC 794). The Title IX Coordinator is Andrew Davis, Director of Risk Management � [email protected], (225) 929-8705. The Section 504 Coordinator is Danielle Staten-Ojo � [email protected], (225) 326-5668.

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