About the Department

Responsible for administrative tasks during legal matters and proceedings, ensuring correct and thorough legal procedures. 

Position Duties

ESSENTIAL JOB FUNCTIONS

• Assist Judge in the courtroom
• Issues capias and all other services
• Prepares Court Orders, disposition notices, notice of hearings, etc.
• Maintains civil and/or criminal files
• Prepares court dockets
• Opens new civil/criminal cases
• Index, scans, and assigns documents for inclusion in official public record keeping system
• Provides assistance to the public
• Processes list of allowances
• Answers telephone
• Assesses court costs and restitution
• Organizes transportation of defendants in custody 

• Performs varied clerical tasks in support of assigned duties and responsibilities, such as filing, copying, etc.
• Assists with Term Days
• Assists with Appeals
• Performs related duties as required

Minimum Qualifications

Education and Experience:
Education and experience equivalent to a high school diploma with relevant experience in records maintenance work

Special Qualifications:
Must possess satisfactory results of a criminal history background check

Knowledge, Skills, and Abilities: 

• Knowledge of state regulations governing the recording and maintenance of legal records
• Knowledge of court proceedings
• Ability to meet various deadlines
• Ability to prepare and maintain accurate records
• Ability to operate various office equipment including copier, phone, computer, etc.
• Knowledge of various software including Word, Excel, Outlook, PowerPoint, etc.
• Ability to follow directions
• Ability to exercise considerable tact and courtesy when dealing with customers and handling confidential information
• Ability work in a team environment
• Ability to provide the highest level of customer service

Other Qualifications

PHYSICAL DEMANDS

Tasks involve the ability to exert very moderate physical effort, typically involving some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds). Requires ability to perform coordinated movements, perceive and discriminate sounds, visual perception, and oral communication. 

WORK ENVIRONMENT

Essential functions are regularly performed in an office setting and/or court room. 

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. 

General Sign-off: The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.