Associate Director, Business Services

Wayne State University is searching for an experienced Associate Director, Business Services at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

JOB
PURPOSE

The Associate
Director, Business Services FP&M manages the financial and
internal control activities of the budget and finance operations of Facilities
Planning & Management Division. This role directs and controls financial and
daily business operations. In addition, this role serves as liaison with
multiple university departments such as Accounting, HR, Payroll and
Purchasing. Coordinate and direct
related work of multiple functional sub-units within Business Services. Support
the department's strategic objectives and performance improvement initiatives.

ESSENTIAL
FUNCTIONS

 (Essential
functions are the primary duties/major job responsibilities that an employee
must be able to perform, with or without reasonable accommodation. The essential functions are listed in
order of importance.)

Manage the
plant fund of $300M+, including all project accounts. Ensure proper financial
and budgetary considerations relative to the Physical Plant. Partner with
accounting departments to close projects at year end.  Reconcile all small capital projects. Review and approve WayneBuy invoices for 300 active plant funds.

Manage and
administer fiscal matters for Facilities Planning & Management.  Develop, analyze and provide information
including key performance indicators, reports, data and financials. Responsible
for detailed accounting of Facilities Planning & Management’s total
funding of $20 million.  Assist with statistical
analysis and reporting of fiscal activities.

Complete
comprehensive reporting, analysis and reconciliation of University’s
utilities accounts totaling $22M

Maintain and
develop internal control systems to assure integrity of financial
transactions to prevent errors, omissions and possible fraudulent activity.  Implement effective business practices and
processes, and ensure actions are taken to achieve and maintain necessary
performance outcomes.   

Manage
day-to-day activities of direct reports, including hire, discipline, performance
  appraisals for direct staff, training
on policies and procedures as well as overseeing workflow, developing and
implementing operating efficiencies and process and procedural improvements. 

Manage and administer varied operational activities as
requested by senior management of the Division including special projects,
facility planning and utilization, contracting with vendors, cost/benefit
studies, service on University-wide committees or project teams.

Other duties as
assigned.

Unique duties:

Qualifications:

MINIMUM
QUALIFICATIONS

Education: Bachelor's degree

Bachelor’s Degree in accounting, finance or
business administration. Master's
degree in business related field preferred.

Experience: Specialist (minimum 5 years of job-related experience)

Minimum 5 years of experience in
financial management with minimum 3 years of supervisory experience.
Experience in operational planning, budget planning and implementation,
enterprise-wide information systems, administrative process improvement and
management of decentralized work functions and projects desired.  High proficiency in computerized accounting
systems (BANNER), CMMS (TMA Systems) and Procurement Systems (WayneBuy) is preferred.

Knowledge,
Skills and Abilities

LEADERSHIP SKILLS: Proven
ability to provide organization leadership to coordinate complex and
distributed work activities to meet key goals and foster best business
practices.

MANGEMENT SKILLS: Ability
to work through others and make appropriate interventions to ensure work flow
is efficient, adequate resources are available and compliance with University
policy and procedure.

COMPUTER SKILLS:
Proficiency in Microsoft Office Suite. 
Demonstrated ability to utilize various softwar applications to generate
complex spreadsheets and manage databases. 
Sufficient working knowledge of Banner and its reporting systems and
CMMS (TMA) software.

TEAM BUILDING SKILLS:
Foster collaborations across a wide span of control including motivating
individuals and groups to collectively meet common objectives.

RESULTS ORIENTATION:  Demonstrated skills and a track record for
achieving expected program outcomes within given budgetary or resource
parameters.

PROBLEM SOLVING SKILLS: Develops alternative
approaches and ideas. Identifies and resolves problems in a timely manner.

PLANNING/ORGANIZATIONAL SKILLS: Develops strategies to
achieve organizational goals. Prioritizes and plans work activities; adapts for
changing conditions. 

Preferred qualifications:

School/College/Division:

H42 - Facilities Plan & Manage

Primary department:

H4211

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Academic/Faculty

Funding/salary information:

• Compensation type: Annual Salary
• Hourly rate:
• Salary minimum:
• Salary hire maximum:

Working conditions:

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.