HiringCafe
Posted 1mo ago

Office Coordinator

@ Precoa
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Portland, Oregon, United States
OnsiteFull Time
Responsibilities:greet guests, coordinate facilities, manage vendors
Requirements Summary:High school diploma preferred, valid driver's license, strong organizational skills, ability to manage multiple priorities, hospitality mindset, strong communication, proficiency in Microsoft Office/Google Workspace and PM tools (Trello, ClickUp, Asana).
Technical Tools Mentioned:Microsoft Office, Google Workspace, Trello, ClickUp, Asana
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Job Description

Create a Welcoming Workplace Where People Thrive

Some roles quietly shape the daily experience of an entire company. This is one of them!

As the Hospitality and Facilities Office Coordinator, you will help create a workplace where people feel welcomed, supported, and able to do their best work. You will sit at the center of our Home Office operations, coordinating facilities, supporting employees, and ensuring every space and experience reflects the care we bring to families and communities.

From greeting guests and preparing meeting spaces to partnering across departments and helping execute company events, your work will influence the rhythm of the office every day.

If you take pride in creating organized, thoughtful environments where people feel taken care of, this role offers the chance to turn everyday details into meaningful experiences!

What You’ll Do (and Why You’ll Love Doing It)

In this role, the small details matter. Your organization, anticipation, and care will shape the environment where people collaborate, celebrate, and grow.

Create a welcoming workplace experience

  • Serve as the first point of contact for employees, guests, and partners while maintaining organized, well-stocked common areas that make the office feel inviting and ready for the day.

Keep the office running smoothly

  • Coordinate facilities requests, manage vendor relationships, oversee mail and supplies, and maintain the systems that keep daily operations flowing.

Prepare spaces where great work happens

  • Coordinate conference rooms, order catering and supplies, and ensure meetings, team gatherings, and partner visits are set up for success. 

Support meaningful employee and company moments

  • Coordinate new hire welcome boxes and employee gifts, and partner with the Experience Team to help bring events, celebrations, and recognition moments to life.