Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents for court filings, charts and tables using various word processing software

Prepare and submit electronic filings in federal and state courts

Proofread all work for typographical and grammatical purposes 

Provide litigation support as needed, including legal documents prepared for filings and submissions, hearing and exhibit preparations, coordinate court reporters, prepare courtesy copies of pleadings, and other support tasks as needed

Maintain attorney’s calendar; support advance meeting preparation, follow-up as needed and confirm various meetings throughout the workday

Manage attorney phone calls, including receiving/screening calls and setting up conference calls via Microsoft Teams and other platforms as may be requested

Participate in weekly meetings and manage the agenda and minutes

Make travel arrangements for assigned attorneys

Monitor emails for both self and attorney being supported (as requested by assigned attorney)

Open, organize, prepare and maintain client and office files both in electronic and paper filing systems 

Use the Firm's docketing program. Enter all required scheduling and dates in the program

Track, compile, organize, and submit expense reimbursements and vendor invoices into the firm’s finance database (Chrome River)

Prepare and submit conflict checks and New Matter Intake Forms

Prepare, proofread, and process engagement letters and other correspondence

Assist with closing files per department protocol upon file conclusion

Fill out, revise and/or update information for Status Reports and recurring client communications

Coordinate CLE training classes

Maintain client contact lists for marketing events

Coordinate all details for client/guest meetings, including breakfasts, lunches, and dinners

Assist in obtaining and reserving conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee numbers

Must have at least 5-7 years legal and/or executive secretarial experience

Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, preferably iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver

Prior demonstrated experience with court electronic filings (federal and state). E-filing experience in the states of Illinois, California, New York, Florida, and/or Pennsylvania is a plus 

Proficient in advanced levels of Microsoft Outlook, Teams, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs4.  If not proficient, must be able to operate the Firm’s software applications on an advanced level within a reasonable period of time

Typing skills of 60+ w.p.m. 

Detail-oriented with strong organizational skills and the ability to multitask and problem-solve.  Strong project management skills are required

Outstanding written and verbal communications. Must be able to interact with clients, attorneys, and staff professionally

Assignments may change from time to time, and flexibility is essential.  Legal Practice Assistants are expected to extend support and service to primary attorneys and any attorney within the Litigation practice and the office

Required to be in office at least 3 days per week

High School Diploma or its equivalent required

Notary preferred