Responsibilities include but are not limited to:

• Collect, verify and submit timesheets via QuickBooks
• Maintain ongoing communication with the workforce to avoid potential billing or payroll discrepancies
• Monitor customer accounts for non-payment or delayed payment
• Verify and process vendor bills
• Issues PO’s for all purchases and subcontractor agreements in the division
• Enter all invoices for the division
• Maintaining effective communication channels with Project Managers, divisional employees, vendors, customers, and sub-contractors to ensure all projects stay within budget and on schedule
• Facilitate weekly meetings with Project Managers to review cost-to-date of current projects and estimated cost-to-complete
• Assist Project Managers with the process of submitting project material submittals to architects and engineers for specification approvals
• Prepare and submit customer invoices
• Maintain professional relationships with customers and vendors
• Research, identify, and resolve accounting/billing discrepancies
• Perform cost tracking for projects
• Assist in month-end reporting procedures to support the CFO with producing the WIP report, as necessary
• Perform filing and general administrative tasks
• Engage with the workforce to establish relationships that promote communication, transparency, and accountability

Skills and Qualifications:

• Proficient using Microsoft Office Suite (especially Excel and Outlook).
• Experience with QuickBooks, a plus - but not required!
• Highly organized with attention to detail.
• Team player, with a positive attitude.
• Ability to use office equipment such as: 10-key, scanner, copier, fax machine, etc.
• Confidentiality of sensitive information.
• Associate or Bachelor's degree in Accounting, Finance, Bookkeeping or related field, preferred.