The Purchase Officer is responsible for sourcing, negotiating, and purchasing goods and services, with a strong focus on import procurement, supplier negotiation, LPO creation, and logistics coordination. The role ensures cost efficiency, timely delivery, and compliance with company procurement policies.
(Key Responsibilities)
- Source and procure materials, products, and services based on company requirements.
- Obtain and evaluate supplier quotations and prepare price comparisons.
- Negotiate prices, payment terms, and delivery schedules with local and international suppliers.
- Create and process Local Purchase Orders (LPOs) in the ERP system and ensure proper approvals.
- Manage end-to-end import purchasing including proforma invoices, packing lists, and commercial invoices.
- Coordinate with freight forwarders and customs clearance agents for inbound shipments.
- Track shipments and ensure timely delivery to warehouse/site.
- Liaise with warehouse and logistics teams to avoid stock shortages and delays.
- Maintain supplier database and evaluate supplier performance.
- Resolve order discrepancies, delays, and delivery issues with suppliers.
- Ensure accurate procurement documentation and filing.
- Coordinate with Finance for invoice verification and payment processing.
- Prepare procurement and purchase tracking reports.
- Ensure compliance with company procurement policies and procedures.
Requirements
Required Skills
- Strong negotiation and supplier management skills.
- Knowledge of import procedures and shipping documentation.
- Experience using ERP systems for LPO and procurement.
- Good understanding of logistics and supply chain processes.
- Strong communication and coordination skills
Preferred Skills
- Experience working with freight forwarders and customs clearance.
- Knowledge of Incoterms and international trade practices.
- Ability to work under deadlines and manage multiple orders.