Division 18 Fort Worth, TX

Summary

Responsible for providing advanced administrative and operational support to ensure efficient department and company performance. This position handles a wide range of administrative duties; supports leadership, coordinates office and project functions, and ensures compliance with company policies and procedures.

 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Provide administrative and project support to managers and divisions


• Prepare and review correspondence, reports, presentations, and spreadsheets with a high degree of accuracy. 


• Track and process invoices and purchase orders. Serve as a liaison between departments, vendors, and clients to ensure clear communication and efficient workflow. 


• Purchase and manage supplies and equipment, researching items and obtaining price quotes, receiving purchase orders.


• Enter job-related information (job numbers and other project specific information) into database.


• Review, track and prepare invoices and purchase orders and maintain transaction records.


• May coordinate calendars, meetings, and travel for management and key staff.

Education and/or Experience

High School Diploma and 3-5 years related experience.

Computer Skills

Proficiency in Microsoft Office Suite, experience with D365 helpful. 

Physical Demands 

Prolonged periods sitting at a desk and working on a computer; Occasional lifting of up to 25 pounds (files, binders, office supplies).