Internal Transfer Deadline: April 26, 2026

TITLE:  School Financial Secretary
 
QUALIFICATIONS:           

1. High school diploma
2. Professional office experience involving public contact and record-keeping duties
3. Experience with office computer software
4. Detailed oriented and good organization skills
5. Ability to communicate effectively both orally and in writing

 
REPORTS TO:  Principal
 
JOB GOAL:  To provide an efficient and accurate accounting system for all school financial transactions and activities
 
PERFORMANCE RESPONSIBILITIES:

1. Be familiar with and follow written statutes, policies, and procedures related to job responsibilities
2. Maintain a filing system for required documentation and records retention requirements
3. Maintain and secure confidential records
4. Serve as school activity fund treasurer
5. Serve as the school's liaison between Finance, Human Resources and the school to reconcile and oversee the absence management process
6. Process activity fund financial document (e.g. multiple receipt forms, purchase orders, invoices, payments for officials for athletic events, etc.)
7. Maintain current W-9 forms and prepare annual payment report
8. Record receipts and disbursements using computer accounting program
9. Prepare daily bank deposits
10. Prepare monthly bank reconciliations and ledger reports
11. Prepare and distribute monthly and annual individual activity fund reports
12. Prepare records for annual school financial audit
13. Process district-level purchases (SBDM, grants, etc)
14. Assist principal and staff with annual school budgets
15. Provide guidance to school administration and staff regarding compliance with Accounting Procedures for KY School Activity Funds
16. Administer and secure school store cards (Kroger, Rempke, etc)
17. Support the staff in maintaining financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, field trips, etc.)
18. Perform such other tasks and assumes other responsibilities as requested by the principal
19. Perform other duties as assigned by the supervisor

 
TERMS OF EMPLOYMENT:           

• Elementary - 205 days, Middle & High - 215 days
• Salary Schedule: G7 as established by Classified Salary Schedule
• FLSA Status:  Non-Exempt

 
EVALUATION:  Performance of this job will be evaluated annually by the Principal