Accounts Payable Specialist

Charlotte, NC Office

Work On-Site | Full- Time

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Basic Function

The role is responsible for:

The Accounts Payable Specialist is responsible for performing accounting and clerical tasks related to the processing of accounts payable transactions. This includes receiving and verifying invoices, preparing payment, maintaining vendor records and supporting the finance team in day-to-day operations.

Duties & Responsibilities

Process invoices through EdenRed
1. Receive, review, verify invoices and payment requests for accuracy and completeness
2. Daily processing invoices in invoices queues for both PO and Non-PO Invoices
  1. Accounts Payable Staff
  2. PO Invoice - AP
  3. Exceptions
  4. Suspect Duplicates
3. Ensure accuracy, completeness and compliance with the company policies
Invoice GL Coding
1. Ensuring all invoices are coded correctly according to rules and guidelines for posting to Oracle
2. Valiate the full nine-segment General Ledger structure accurately
Prepare and process payments
1. Weekly review invoices confirm payment in the following week
2. Submit invoice details to payment team via email
3. As backup to support ah hoc payment preparation
  1. Online banking
  2. Credit Card
  3. Direct debit bank account
Reconciliation and Record Maintenance
1. Reconcile vendor statements and resolve discrepancies
2. Monitory duplicate payments and manage exceptions or flagged items
3. Maintain accurate and up-to-date vendor files and records
Internal Communication
1. Monthly Email for payment schedule
2. Collaborate with department members to resolve invoice discrepancies, missing documentation or payment issues
3. Communicate regularly with approvers to ensure timely invoice approval
Vendor Communication
1. Timely response to vendor inquiries and in professional manner
2. Resolve billing issues and collaborate with internal departments to ensure timely resolution
3. Provide updates to management and other stakeholders on payment status, outstanding issues and process delays

Job Competencies

Technical knowledge

Analytical Thinking

Communication Skill

Attention to Detail

Communication Skills

Collaboration & Teamwork

Time Management

Techology proficiency

Integrity and Confidentiality

Initiative

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Education/Training

Bachelor's degree in accounting/finance/business administration is preferred.

Training on financial software systems such as Oracle, EdenRed, others Invoice-to-Pay platform.

Experience

Required:

1–3 years of hands-on experience in Accounts Payable, Accounting, or Finance-related roles
Proven experience processing high-volume invoices (both PO and Non-PO)
Familiarity with invoice approval workflows, payment cycles, and GL coding
Working knowledge of ERP systems such as Oracle, EdenRed, or similar Invoice-to-Pay platforms

Preferred:

Experience supporting month-end close and account reconciliations
Exposure to vendor management, including issue resolution and communication
Previous work in a shared services, corporate finance, or multinational environment
Experience using Excel for reconciliations and reporting (e.g., VLOOKUP, pivot tables)

Accounts Payable Specialist - Charlotte, NC Office