TITLE: BOOKKEEPER
QUALIFICATIONS
1. Training in bookkeeping, accounting, and business mathematics
2. Minimum experience as determined by the Board
3. Effective bookkeeping skills and demonstrated proficiency in data processing and use of automated office equipment
4. Knowledgeable with word processing, data bases, spread sheets, and reports
5. Ability to maintain accurate and precise records according to federal and state law, administrative rules, and Board policy
6. Good interpersonal and communication skills
7. Excellent organizational skills
8. Works well under pressure and deadlines
9. Self-motivated
10. Maintain confidentiality of staff and students
PRIMARY RESPONSIBILITY TO
Clerk/Business Manager
JOB SUMMARY
To assist in the administration of the district's business operations to provide the maximum services for the financial resources available. Use independent judgment in addition to routine work to effect the smooth and efficient operation of the office.
MAJOR DUTIES AND RESPONSIBILITIES
Finances and Related Record-Keeping
1. Maintain a complete and systematic set of records of all financial transactions of the district
2. Be responsible for maintaining accurate teacher and student accounts, which includes receipting, counting, and depositing all money received
3. Record the details of school financial transactions in the appropriate journals and subsidiary ledgers from such sources as requisition and payroll records
4. Summarize and balance entries recorded in individual journals and ledgers, and transfer data to general ledgers
5. Prepare financial statements, including income statements, and cost reports to reflect financial condition of the district
6. Trace errors and record adjustments to correct charges or credits posted to incorrect amounts
7. Receive and account for all cash flow through the school, including bank deposits and balances each day
8. Maintain records for state sales tax
9. Maintain records of all fines during the school year
10. Reconcile cancelled payroll and accounts payable checks with bank statements and verify the bank balance with statements
11. Prepare withholding, social security, and other tax returns
12. Enter all purchase orders into the computer and keep track of the paid and unpaid status of each purchase order
13. Keep track of expenditures on account encumbrance sheets
14. Ensure the daily operation and monitoring of accounts payable work flow and accuracy
15. Code bills, account numbers, and vendor amounts monthly to assist the clerk/business manager in investing funds and in preparing monthly reports
16. Maintain business book in a manner approved by the auditing firm and prepare all books for annual audit
17. Maintain inventory and receipts in goods
18. Distribute and inventory supplies
Other
1. Operate equipment, such as computers, copiers, intercom systems, calculators, telephone systems, and scanners
2. Complete clerical duties including typing, filing, and distributing reports and memorandums
3. Data entry
4. Assume responsibility for his or her continuing professional growth and development by such efforts as attendance at professional meetings, membership in professional organizations, enrollment in advanced courses, and by reading professional journals and other publications
5. Seek assistance should emergencies arise
6. Represent the school district in a positive manner
7. Know and follow school district policy and chain of command
8. Perform other duties as assigned
EVALUATION
Performance of this position will be evaluated periodically by the clerk/business manager in conformance with federal and state law, administrative rules, and Board policy.
TERMS OF EMPLOYMENT
This position shall be considered in all respects “employment at will”. The “employment period” and other descriptions and terms set forth in this job description shall not create a property right in the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.
NOTE
All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.
Legal Reference: I.C. § 33-512 Governance of Schools
I.C. § 33-1210 Information on Past Job Perfo