Position Summary:
The Program Aide will play an active role in providing administrative clerical support of various programs. The Program Aide will support the creation, verification and submission of check request, subcontractor agreements and other documents. The Program Aide will be expected to prioritize assignments and be able to take initiative. The candidate must have a proven track record in communication and customer service. Light travel within the boroughs of the Queens and Brooklyn maybe required. Prepare weekly assessment reports in detail and concise manner. Collaborate and maintain a working relationship with multiple stakeholders and participants. Ensure to effectively communicate with assigned supervisor regarding any conflicts with worksite assignments. Maintain documentation and organized records and or files. Attend all related meetings, trainings and supervisions as required. To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily. Perform other duties as assigned.
Essential Functions:
A program aide provides clerical support for the school year, summer and or afterschool programs. Their duties include but are not limited to:
- Preparing documentation for grants
- Managing online resources
- Managing the Program Manager’s calendar
- Processing payments for vendors and suppliers
- Attending staff meetings and taking minutes
- Responding to emails and answering calls
- Maintaining office calendars and sending out reminders of impending appointments
- Typing letters and reports as may be required from time to time
- Compiling and sending bulk mailings
- Proofreading and making copies of documents
- Assisting in the planning and overseeing significant events
- Assisting in managing the budget for special and routine events
- Making reservations for various off-site business meetings
- Acting as a liaison between different departments
- Relaying internal emails to staff
- Reserving equipment and conference rooms for presentations and in-office meetings
- Interacting with students and parents
- Planning and promoting activities and events for children and youth
- Helping initiate new programs and activities for children and youth
- Maintaining the center as a safe, clean, and accessible environment
The Successful candidate will posses the following skills:
- Effective communications skills, both oral and written form;
- Excellent organizational skills essential to maintain accurate records;
- Ability to multi-task and meet deadlines;
- Interact professionally with participants, staff, clients and community partners in a professional manner;
- Work collaboratively with other team members to meet common goals;
- Sensitivity and awareness to different cultures
- Conduct himself/herself as a professional at all times as per TCCNY’s policy on conduct, appearance and adherence to the overall organizational policy
- Bilingual (Spanish speaking) preferred but not required
- Proficient Microsoft Office Suite computer knowledge (Excel, PowerPoint).
Supervisory Responsibilities:
None
Schedule:
(Seasonal Summer Position)
Minimum Qualifications:
- College Student or High School Graduate 18 yrs. or older.
- 2 years’ experience working with children and/or youth in your specialization.
- Exemplary supervisory skills at elementary level (middle school or high school aged youth) and aptitude for motivating people.
- Proficiency in Microsoft Office.
- Ability to plan and carry out assignments independently.
- Ability to prioritize, adhere to timelines and multi-task.
Job Behavioral Expectations:
- Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures.
- Safe and successful performance, including meeting productivity standards.
- Maintain an understanding of the principles, methods and processes needed to perform the job. Attends staff meetings, seminars and in-service training as assigned.
- Displays effective communication skills.
- Demonstrates the ability to complete work in an acceptable manner by the time and/or date established with accuracy, neatness and thoroughness and minimal amount of errors
- Maintain established departmental policies and procedures including maintain strict confidentiality and adherence to all HIPAA guidelines at all times.
Physical demands:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to walk, sit for long period of time; use hands to finger, handle, or feel objects, tools, or control; reach with hands and arms; balance; stoop; talk or hear. Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
The Child Center of NY is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. EOE M/F/D/V
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