ORGANIZATION OVERVIEW 

The Boyne Forever Foundation is a purpose-driven 501(c)(3) charitable organization established to expand Boyne Resorts' positive impact through three core pillars: Our Environment, Our Community, and Our Team. With a strategic grantmaking model and an annual distribution of approximately $1.2 million, we support initiatives that preserve natural ecosystems, be a driving force for thriving resort communities, and provide vital assistance to Boyne team members. Established in 2023, the Foundation has already awarded over 200 grants across seven states where Boyne Resorts operates. 

POSITION SUMMARY 

The Foundation Administrator serves as the operational backbone of the Boyne Forever Foundation, ensuring the effective implementation of programs across our three pillars with a combined annual budget of $1.5 million. This role reports directly to the Foundation Board of Directors and works collaboratively with three advisory councils comprised of 7-9 members each, dedicated to environmental initiatives, community giving, and employee support. This position is instrumental in maintaining the Foundation's compliance with non-profit regulations while maximizing its impact through strategic grant management and stakeholder engagement. 

KEY RESPONSIBILITIES 

Strategic Program Administration (40%) 

• Design, implement, and manage comprehensive grant cycles (quarterly for community grants, biannually for environmental initiatives, and monthly for employee assistance) through our Submittable online portal 

• Develop and maintain grant scoring rubrics aligned with each pillar's strategic priorities and impact metrics 

• Facilitate rigorous due diligence processes for grant applications, including eligibility verification, proposal analysis, and impact assessment 

• Coordinate and facilitate 12-15 annual review meetings with the Environmental Advisory Council, Community Giving Council, and Employee Giving Council 

• Implement a robust impact measurement framework to track outcomes across all funded initiatives 

• Manage relationships with 30-40 active grantees simultaneously, ensuring compliance with grant requirements 

• Develop standardized templates for grant agreements, monitoring reports, and impact evaluations 

• Coordinate with resort representatives to facilitate approximately $250,000 in annual in-kind donations and local initiatives 

• Prepare comprehensive briefing materials for council meetings and document funding recommendations using established protocols 

Non-Profit Financial Management (20%) 

• Administer the Foundation's $1.5 million annual grantmaking budget in compliance with IRS regulations for private foundations 

• Process approximately 75-100 grantpayments annually and maintain detailed financial records in accordance with GAAP for non-profits 

• Develop and track program-specific budgets and expenditures against approved allocations for each pillar 

• Prepare quarterly financial statements, variance analyses, and forecasts for the Board of Directors and advisory councils 

• Coordinate with independent auditors for annual financial audit and Form 990 preparation 

• Implement internal controls and procedures to ensure fiscal accountability and transparency 

• Ensure compliance with expenditure responsibility requirements for grants to non-501(c)(3) organizations 

• Collaborate with Boyne Resorts' finance team on fund transfers, investment management reporting, and financial reconciliations 

• Monitor the Foundation's operational expense ratio, targeting administrative costs below 15% of total expenditures 

Strategic Communications & Stakeholder Management (25%) 

• Develop and implement a comprehensive stakeholder engagement strategy to build relationships with grantees, donors, and community partners 

• Serve as the primary point of contact for grant applicants and recipients, managing approximately 200-250 inquiries monthly 

• Oversee the Foundation's digital presence, including maintaining the website with current information about programs, impact stories, and application procedures 

• Implement a systematic impact reporting framework, compiling quantitative and qualitative data for annual reports and board presentations 

• Collaborate with marketing professionals to create compelling communications that demonstrate the Foundation's impact through newsletters, impact reports, and social media content 

• Develop and maintain a storytelling database that captures grantee successes and beneficiary testimonials 

• Coordinate logistics for 3-5 major Foundation events annually and 10-12 volunteer activities across resort communities 

• Facilitate knowledge-sharing and best practices among the Foundation's three pillars to maximize organizational learning 

• Develop and maintain relationships with peer foundations and non-profit networks to stay current on industry trends and best practices 

Non-Profit Governance & Compliance (15%) 

• Coordinate the governance calendar, including scheduling and facilitating 4-6 Board meetings annually and 12-15 advisory council meetings 

• Ensure compliance with state charitable registration requirements across multiple jurisdictions 

• Maintain comprehensive documentation for all grant decisions to support potential IRS inquiries 

• Prepare and distribute meeting agendas, board packets, and minutes according to governance best practices 

• Develop and maintain policies and procedures for conflict-of-interest management, document retention, whistleblower protection, and other governance requirements 

• Create and maintain a comprehensive policies and procedures manual for the Foundation 

• Support board development activities, including orientation materials for new directors and advisory council members 

• Track board and committee attendance, term limits, and succession planning 

• Ensure all grant agreements include appropriate legal provisions for reporting, recognition, and fund usage 

QUALIFICATIONS 

Required Experience 

• Master's degree in Non-Profit Management, Public Administration, Philanthropy, or related field 

• 5+ years of progressive experience in foundation operations, grant management, or non-profit administration 

• Demonstrated experience managing complex grant programs with multiple funding priorities and stakeholder groups 

• Proven track record of implementing or maintaining grant management systems and impact measurement frameworks 

• Experience staffing boards or committees and facilitating effective governance processes 

• Background in non-profit financial management and compliance 

Technical Knowledge & Skills 

• Comprehensive understanding of private foundation regulations, including qualifying distributions, expenditure responsibility, and prohibited transactions 

• Expertise in grantmaking best practices, including developing RFPs, evaluation criteria, and monitoring protocols 

• Proficiency with grant management systems (Submittable, Foundant, or similar platforms), CRM databases, and MS Office suite 

• Advanced financial management skills, including budget development, financial analysis, and reporting 

• Knowledge of non-profit accounting principles and IRS reporting requirements 

• Experience with impact measurement methodologies and program evaluation frameworks 

• Strong project management abilities with demonstrated success managing multiple concurrent deadlines 

• Excellent writing skills, with ability to synthesize complex information into clear, compelling narratives 

Personal Attributes 

• Passionate commitment to the Foundation's mission across environmental sustainability, community development, and employee support 

• Systems thinker who can connect day-to-day operations to broader strategic goals 

• Exceptional interpersonal skills with ability to build relationships across diverse stakeholder groups 

• Highest ethical standards and commitment to responsible stewardship of philanthropic resources 

• Diplomatic communication style when managing competing priorities and perspectives 

• Discretion when handling confidential information, including employee assistance applications and financial data 

• Proactive problem-solver who anticipates issues and identifies solutions independently 

• Comfort with ambiguity and ability to help build and refine processes in a growing foundation 

WORKING CONDITIONS 

• Remote work arrangement with quarterly in-person meetings at Boyne Resorts headquarters and annual visits to 2-3 resort communities 

• Travel requirements of 10-15% to support site visits, community outreach, and key Foundation events 

• Standard business hours with occasional evening or weekend work for board meetings or special events (approximately 1-2 evenings per month) 

• Flexible work arrangements available with in-person presence required for key governance meetings and donor/community events 

COMPENSATION & BENEFITS 

• Competitive salary range of $75,000-$90,000, commensurate with experience and qualifications 

• Comprehensive benefits package including medical, dental, vision insurance, and 401(k) with employer match 

• Professional development allowance of $2,500 annually for conferences, courses, and non-profit sector training 

• Boyne Resorts privileges including skiing/golf benefits and discounted accommodations 

• Paid time off starting at 20 days annually, plus holidays and volunteer time 

• Flexible work schedule and remote work arrangement