Overview:
Provide administrative assistance to the Transportation Department and Site Manager as required.
Primary Responsibilities:
- Assist in the preparation of shipping documentation for International & Domestic Shipments
- Upload correspondence for all shipments into the database (Automated Export System, Commercial Invoices, Packing Slips, Equipment Shipping Reports)
- Maintain departmental funding report (In MS Excel & MS Access format)
- Assists management in the handling of all federal contract reporting
- Communicates with Vendors to schedule task
- Uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence.
- selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures.
- Assists in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints.
- Chooses among widely varying methods and procedures to process complex transactions;
- Selects or devise steps necessary to complete assignments.
Supervisory Responsibilities:
None
Education and/or Experience:
- High School Diploma
- Extensive administrative experience
Knowledge, Skills, and Abilities:
- Advance Microsoft Office Skills (Access, Excel, Outlook & Word)
- Proficient written and verbal skills
- Ability to learn database
- Assist in the receipt of merchandise and shipments when requested
Certificates, Licenses, Registrations:
None
Security Clearance:
N/A
Physical Demands:
Ability to lift 50lbs on occasion
Occasionally assist in the Shipping & Receiving departments
Travel:
N/A
Work Environment:
Office environment mostly, but will interact with staff on warehouse floor.