About the Department

The purpose of this classification is to review, analyze, interpret, and prepare accounting records and related accounting statements and financial reports in accordance with applicable city policies and procedures and generally accepted accounting principles and practices.

Position Duties

Posts entries to various accounting reports, ledgers, and subsidiary accounts including general ledgers, accounts receivable, accounts payable, payroll, and fixed assets.

Monitors and balances/reconciles fund accounts, deposit records, general ledger accounts, cash transactions, accounts receivable; accounts payable, payroll accounts, rental accounts, and/or other financial transactions/records.

Reviews, analyzes and audits accounting transactions and records of various accounts and funds to identify errors and discrepancies; makes necessary accounting adjustments and reconciliations to appropriate records.

Performs payroll and personnel activities: reviews and verifies time cards; prepares time sheets and submits for approval and processing; audits and reviews transactions; posts payroll deductions; balances payroll accounts; and distributes checks.

Prepares miscellaneous accounts receivable items; posts all payments and charges for miscellaneous accounts receivables; maintains and balances accounts receivable records; prepares monthly billings and monthly journal entries for this account; responds to any questions regarding miscellaneous accounts receivables.

Monitors the preparation of various journal entries for FICA, pension funds, insurance funds and others.

Performs various banking duties; counts money submitted for deposit; prepares and balances daily bank deposits; maintains bank deposit records; distribute daily deposit to appropriate accounts; serves as petty cash custodian; copies and distributes returned checks; reconciles bank statements; maintains returned check sub-ledger and reconciles sub-ledger to general ledger.

Prepares vouchers to record sales, utility activity, rentals, sales tax, ticket sales, and other transactions; prepares invoices to bill for services; generates reports of said activities as required.

Creates, updates and maintains codes and numbers for financial accounts; maintains file system of department records.

Conducts audits of financial records and operations; prepares audit reports and presents findings and recommendations to management.

Receives telephone calls and visitors; answers routine inquiries, tax related questions, ticket sales information, and other financial questions; takes and relays messages/instructions, and/or routes to appropriate individual.

Assists in annual budget preparation and process; performs budget analysis; makes budget recommendations.

Monitors or participates in the preparation and generation of various accounting and tax reports and documents.

Performs various cash management duties such as reconciling bank statements, evaluating investments, forecasting investment rates of return and negotiating interest rates on certificates of deposit.

Assists in training staff regarding departmental procedures and practices.

May collect receipts, assessments, and related monies, documents and processes; may control and audit petty cash fund; prepares report for Petty Cash Request for Reimbursement.

Receives city and county assessments; may coordinate assessments with city departments; process related paperwork and files; counts and audits payments for delinquent accounts.

Draft memos, types and prints reports and distributes materials in performing assigned job duties.



ADDITIONAL FUNCTIONS

Performs other related duties as required.

Minimum Qualifications

Associate's degree with course work emphasis in Business Administration or Accounting preferred; additionally, two (2) years previous experience and/or training involving financial accounting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Other Qualifications

Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a program, or designated area of responsibility.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory, and/or design data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.



ADA COMPLIANCE

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require oral communications ability.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.




The City of Albany, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Albany, Georgia will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.