Administrative Assistant, Human Resources & Finance

Baltimore, MD | Full-Time

Join a Mission That Matters

At the NCIA, we believe people are at the heart of meaningful change—and strong systems help them thrive. We’re looking for a collaborative, detail-loving Administrative Assistant for Human Resources & Finance who is excited to support both people-focused and operational work in a mission-driven nonprofit environment.

If you enjoy being the connector, the organizer, and the calm force that keeps things moving—this role is for you.

What You’ll Do

You’ll play a vital behind-the-scenes role supporting our HR and Finance teams so they can focus on advancing our mission.

Support Our People (Human Resources)

• Assist with recruitment by posting jobs, scheduling interviews, and welcoming new staff during onboarding
• Maintain confidential employee records with care and integrity
• Coordinate interviews, meetings, and HR-related activities
• Serve as a friendly point of contact for internal and external HR inquiries

Support Our Operations (Finance)

• Help prepare and organize financial documents and reports
• Assist with payroll preparation by collecting and verifying employee information and timesheets
• Maintain accurate records for financial transactions and department databases
• Manage office supplies and resources for HR and Finance teams

Be a Collaborative Partner

• Prepare correspondence, presentations, and reports
• Support special projects and cross-team initiatives
• Help implement internal policies and procedures
• Ensure compliance with organizational policies and applicable laws
• Bring ideas, curiosity, and problem-solving skills to a supportive team environment