Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Optional Attachments
Professional/Personal Reference
Travel Required
None
Pay Grade Maximum
20
Major/Essential Functions
- Track and remind fellows to log procedures
- Review clinical and educational work hours
- Submit fellow work/vacation hours to GME (Graduate Medical Education)
- Process fellow time off requests (e.g., vacation, personal time, leaves of absence); this may include obtaining approval, notifying the appropriate faculty/staff, and adding to calendars and/or other applicable platforms
- Attend Monthly Program Coordinator Meetings
- Process fellowship verification requests
- Assist Fellows who are attending conferences (approval, funding, registration)
- Scheduling and Reserving space for meetings/ events
- Prepare GME annual report
- Recruitment- Plan, organize interviews, evaluations, documents, and final rank lists
- Supports Program Director and key faculty by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program
- Respond to all faculty email requests received via the pool or direct email.
- Schedule meetings, reminders, and prepare meeting documents.
- Enter faculty CV content, produce reports and assist faculty with Annual Faculty Evaluations.
- Update and maintain faculty CVs.
- Track and log faculty CMEs.
- Distribute faculty mail twice weekly.
- Request faculty leave approval, post to the faculty calendar, and ensure it is posted to the
Departmental Faculty Leave calendar, and notify key people. - Arrange faculty department-related travel accommodations, post to faculty calendar, prepare documents, collect receipts, and process
reimbursement. - Complete faculty and departmental purchases, maintain receipts, and reconcile expenses
report in Chrome River weekly (registration, membership dues, books, food, and similar
expenses). - Collect, maintain, and update call schedules and forward to key people.
Grant Funded?
No
Pay Grade Minimum
15
Pay Basis
Hourly
Work Location
Lubbock
Preferred Qualifications
Experience in a clinic administrative or high level administrative support role
Department
Surgery Dept Lbk Genl
Required Attachments
Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
Occasional Duties
Other duties assigned as needed by supervisor
Shift
Day
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
Required Qualifications
High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.
Does this position work in a research laboratory?
No
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
Introduction
Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
- Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
- Paid Time Off – Including holidays, vacation, sick leave and more
- Retirement Plans
- Wellness Programs
- Certified Mother-Friendly Workplace
Visa Information
TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.