Position Description

Organize and execute CSI regional forums and events from beginning to end, maintaining high standards for external and internal clients. This involved event coordination, inter-department cooperation, client relations and profit management.

Key Areas of Responsibilities

• In charge of all logistic aspects such as set up, staging, branding, F & B, staffing, IT, live feed, virtual and video setup
• Implement policies and procedures to ensure quality and consistency
• Oversee the divisional budget control and payment settlement process
• Manage and coordinate with relevant parties and suppliers to ensure event services are delivered on time, within budget and with high execution standards
• Monitor and keep track of event logistic, including but not limited to accommodation, flights, and ground transportation etc
• Create & produce marketing materials such as brochures (including writing content), premiums and costumes
• Choose, communicate with, & manage external vendors such as merchandisers, hoteliers, public relations companies, event management companies, equipment companies, and entertainment companies
• Deal with crisis management onsite execution of forums and select events
• Engage & manage government officials, executive participants and corporate sponsorships
• Stay updated on the company's latest initiatives and create an event that aligns with them. Also monitor the external market trends to adapt or modify our event accordingly
• Comprehensive hands-on knowledge of all processes including working level technical aspects to ensure ability to train and mentor future department members
• Supervise projects handled by subordinates
• Keep updated on hotel venues and event facilities around the region
• Comprehensive knowledge of hotel internal working structures and processes
• Handle ad-hoc projects as assigned

Requirements

• Postgraduate or above
• Minimum 5 to 8 years’ relevant experience in Event Marketing, preferably in event management/production companies, investment banking, or hotel MICE within the finance industry
• Strong onshore event organising experience
• Detail-oriented, efficient, and able to perform under pressure
• Proven ability to drive event execution and process, with business-oriented event management experience
• Team player with ease in a multicultural environment; attentive to detail, able to meet tight deadlines, multi-task, creative, and innovative
• Strong problem-solving skills with the ability to engage the appropriate technical and internal resources
• Excellent interpersonal and communication skills with a strong command of written and spoken English and Mandarin; skilled in vendor and hotel negotiations
• Proficient in Microsoft Word, Excel, and PowerPoint; ability to master in-house database systems
• Occasional travel may be required
   

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