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Posted 2d ago

Director of School Operations

@ Saskatchewan Distance Learning Centre
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Saskatoon or Kenaston or Regina
$109k-$141k/yrOnsiteFull Time
Responsibilities:manage systems, coordinate programs, analyze data
Requirements Summary:Lead operations across multiple campuses; manage systems, data, and staff coordination; implement processes to support teaching and learning.
Technical Tools Mentioned:LMS, Genius, Moodle, My School Sask, Spreadsheets, Databases, Workflow tools
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Job Description

Saskatchewan Distance Learning Centre requires a permanent full-time Director of School Operations. The position can be located in Saskatoon, Kenaston or Regina.


Sask DLC is a Treasury Board Crown Corporation, created to deliver high-quality and equitable online learning programs to students across the province. Sask DLC’s head office is located in Kenaston, with an administrative office in Regina, and regional campuses located in Estevan, Kenaston, La Ronge, Moose Jaw, Meadow Lake, Nipawin, Prince Albert, Regina, Saskatoon, Swift Current and Yorkton.

 

Scope
Out-of-scope – MCP09

 

Reports To
Superintendents of School Operations

 

Summary

The Operational Director of School Operations is a key support role within Sask DLC, working directly with the Superintendents of School Operations to implement, and coordinate, organizational operations across the province. This position is responsible for bringing operational plans and leadership decisions to life through effective execution, technical expertise, systems management, and continuous improvement.

 The Director of School Operations serves as a bridge between strategic direction and day-to-day practice by translating Leadership Council decisions into workable processes within core systems such as DLCgo (Genius), Moodle, My School Sask (MSS), and other operational platforms. While this role does not carry direct supervisory authority, it requires strong leadership through influence, relationship-building, problem-solving, and organizational expertise.

This position is ideal for an individual with strong operational instincts, technical proficiency, and the ability to move complex initiatives from concept to implementation.

Primary Responsibilities

Operational Systems Management

  • Support and optimize the use of DLCgo (Genius), Moodle, MSS, and other operational systems.
  • Manage Genius processes including gradebook reviews, levelling oversight, workflow improvements, and support for new Genius personnel.
  • Populate and maintain operational resources within the Campus Corral and Continuous Learning and Improvement Portal (CLIP) platforms.
  • Ensure timely and accurate updates to operational documents, resources, templates, and internal systems.
  • Coordinate student levelling processes, communication emails, and system transitions.

 

Leadership Council Implementation

  • Translate decisions of Leadership Council and senior administration into operational processes and system changes.
  • Coordinate rollout of new initiatives, ensuring campuses and staff understand expectations and procedures.
  • Support change management processes related to programming, systems, and workflow improvements.
  • Prepare operational updates, reports, presentations, and materials for campus administration meetings.
   
Student Operations and Programming Support
  • Act as liaison for administrative assistants regarding operational support for full-time students.
  • Lead operational supports for adult student programming.
  • Assist with Dual Credit supervision processes and Practical and Applied Arts (PAA A & B) compliance checks.
  • Coordinate operational oversight for Power Engineering programming.
  • Support Driver Education operations, including invoice review and approval processes.
  • Maintain and update the Student Handbook and related student-facing documents.

 

Data Analysis and Continuous Improvement

  • Analyze student and organizational data to identify trends, barriers, and opportunities for improvement.
  • Propose practical solutions that improve student success, efficiency, and service delivery.
  • Designing specifications for tools and dashboards that help Campus Administrators monitor student progress, teacher levelling, and five-day marking expectations.
  • Provide recommendations for workflow enhancements and system efficiencies.

 

Staff Operations and Organizational Support

  • Coordinate onboarding processes for new staff.
  • Assist with staff scheduling and operational planning.
  • Monitor staff Pupil-Teacher Ratio (PTR) processes and operational tracking.
  • Support campus-level professional development (PD) meetings through planning materials, presentations, and logistics.
  • Assist with division-wide PD planning and implementation.

 

Policy, Procedures, and Documentation

  • Develop and maintain operational procedures and process manuals.
  • Create written procedures that align with administrative policy direction.
  • Update learning groups documents, FAQs, Guided Learning documents, and other operational references.
  • Ensure staff have access to current, practical, and easy-to-use operational guidance.

 

Communication and Collaboration

  • Maintain strong working relationships with Superintendents of School Operations, Campus Administrators, teachers, administrative assistants, and support staff.
  • Communicate Administrative Procedures clearly and consistently across the organization.
  • Support programming teams and operational stakeholders through collaboration and service-minded leadership.

 

Knowledge, Skills, Abilities
  • Operational Excellence
  • Initiative and Accountability
  • Systems Thinking, Data-Informed Decision Making and Technical Proficiency - Advanced proficiency with digital platforms such as Learning Management Systems (LMS), databases, spreadsheets, and workflow tools.
  • Collaboration and Service Leadership - Ability to lead through influence rather than formal supervision.
  • Communication and Clarity - Excellent written and verbal communication skills
  • Adaptability and Innovation - High capacity for change management, multitasking, and problem-solving.
  • Strong understanding of online learning environments and student information systems.
  • Strong analytical, organizational, and project management skills.

 

Required Education and Experience

  • Typically, the knowledge and skills required for this position would be obtained through the successful completion of a Bachelor of Education, Business Administration, Public Administration, or related field preferred.
  • Demonstrated experience in operations management, school administration, or complex organizational systems.
  • An equivalent combination of education and work experience will be considered.
Employment Conditions
  • Office environment/setting.
  • Typical core office hours (8:00 a.m. to 5:00 p.m.) Monday to Friday.
  • Travel as required.

As with all positions, the Director of School Operations, demonstrates an attitude of safety by always ensuring safety of self and others within the workplace.

 

What We Offer
 
 
Sask DLC offers a competitive salary (MCP09 $108,612 to $141,168), a comprehensive benefits package (health and dental, flex benefit, SDOs), and pension (Public Employees Pension Plan – PEPP).  
To Apply: Interested applicants are invited to complete an online application by creating an account in UKG. Candidates are required to include a resume with cover letter and contact information for at least three professional references. 
 
Any questions regarding this position can be directed to: 

[email protected]  

 

Posting will remain open until May 20th, 2026.  

*The successful candidate will be required to submit a satisfactory criminal record check (vulnerable sector) as a condition of employment. 

*We thank all those who apply for this position; however, only those selected for an interview will be contacted.