Primary Purpose:
Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
Experience:
Two years secretarial experience, preferably in a public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare requisitions, correspondence, and transcripts using typewriter or personal computer.
- Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
- Record student information, including test scores and final grades, on permanent records.
- Create new student files and ensure completeness of records.
- Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
- Assist with processing changes and adjustments to student schedules.
Reception and Phones
- Serve as receptionist for counseling office.
- Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
- Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.
Other
- Receive, distribute, and ensure security and confidentiality of testing materials.
- Maintain college information library.
- Maintains confidentiality.
- Perform other duties as assigned.
Supervisory Responsibilities:
None.
Equipment Used:
Computer, printer, copier, fax machine, and shredder.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
Days Employed: 187
Salary: Commensurate with TCISD hiring salary guide