Payroll & Benefits Specialist (Los Angeles, CA)

The Payroll & Benefits Specialist is primarily responsible providing day-today support to the HR department, specifically in areas relating to payroll and benefits. This is a hands on position that requires the ability to handle all aspects of payroll processing and assisting with the administration of the organization’s benefits program. 

Typical Responsibilities:

• Ensures multi-state bi-weekly payrolls are processed in a timely and accurate manner.
• Process all off-cycle and special payroll runs as needed.
• Process all bonuses, incentives, and all other special payments as needed.
• Maintain/modify vacation tables and codes as needed in ADP Workforce Now.
• Ensure proper tax filing for federal, state, and local jurisdictions are handled. This includes ensuring all tax rates are updated.
• Conduct audits on time records and other payroll changes to ensure accuracy of payroll including a full payroll reconciliation after each payroll run.
• Perform periodic audits on employee salaries, deductions, and taxes.
• Process child support, wage garnishment, and other payroll related court order.
• Process manual checks including final checks and replacement checks.
• Support the employment maintenance in the system, including compensation updates and employee personal action changes.
• Assist with benefits administration including New Enrollments, Open Enrollments, Life Events, and Wellness initiatives.
• Enroll new employees in benefit plans and update information when appropriate.
• Reconcile benefit invoices on a monthly basis.
• Perform audits carrier systems with ADP Workforce Now.
• Assist with tasks relating to the retirement plans.
• Provide support with internal and external audits.
• Supports quarterly and year-end tasks including preparing and reconciliation of W2s and 1095Cs.
• Prepare all termination packets, including maintaining and tracking COBRA.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Research, analyze, and resolve payroll and benefits discrepancies.
• Respond to employee inquiries and requests.
• Prepares payroll and benefits reports.
• Comply with all procedures to ensure compliance with all state and federal requirements.
• Serves as day-to-day contact for third party vendors
• Support the deployment of new Human Resources initiatives and programs.
• Assists the Human Resources department in developing and implementing more efficient processes.
• Participate in special projects and perform other duties and assignments as needed. 

Basic Qualifications:

• Bachelor’s degree in Business, Finance, Accounting, Economics, or a related field, or an equivalent combination of education and experience.
• 1 year of experience processing payroll in ADP Workforce Now.
• 1 year of experience with processing multi-state payroll.
• 1 year of experience assisting with benefits administration and retirement plans.
• 1 years of experience using Excel, Word, Outlook
• Demonstrated knowledge of and experience with current Human Resources laws and regulations.
• Demonstrated ability to make effective decisions, work with all levels of employees, and exhibit diplomacy and professionalism in all interactions.
• Demonstrated knowledge of local, state, and federal employment and wage and hour laws, recruitment trends and technologies, and staffing and employment practices.

Preferred Qualifications:

• Bachelor’s degree in, Business, Finance, Accounting, Economics or a related field.
• 2 years of experience processing payroll in ADP Workforce Now for multi-state.
• 1 year experience as a “Super User” in ADP Workforce Now. This includes having full access to all functionalities within ADP Workforce Now.
• 3 years experience with benefits administration and retirement plans.
• 1 year experience with non-discrimination testing and 5500 filing.
• 2 years experience working with Excel and advanced formulas such as Vlookup.
• Detail oriented with a high level of accuracy.
• Demonstrated analytical, critical thinking, and problem solving skills.
• Certified Payroll Professional designation.