Job Description

POSITION: Elementary Registrar

REPORTS TO: Director of Campus Operations

POSITION TYPE: 12-month

START DATE: 26-27 School Year

COMPENSATION: $19.86 - $24.69 per hour[ER1][MJ2]

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture. 

Some quick stats about us:

• 21,650 Students
• 2,600 Team Members
• 16 Secondary Campuses
• 12 Elementary Campuses
• 91% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 99% Students Who Are Accepted to a 4-Year University
• 85% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options  within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.

The Role

The Elementary Registrar plays a critical role in ensuring data integrity, accurate enrollment records, and compliance across all student documentation systems. This role is foundational to campus operations and revenue accuracy, serving as the campus expert in SIS updates, student files, residency verification, and compliance workflows related to enrollment, attendance, and student records. The Registrar works closely with the Operations Coordinator, Receptionist, DCO, and Home Office SIS/PEIMS to ensure that every student’s data is complete, accurate, compliant, and up to date — enabling predictable operations and strong instructional support.

1. Student Enrollment & Documentation Accuracy

The Registrar is the primary owner of all enrollment documentation and SIS data entry.

• Processing new applications in SIS and verifying all required documentation.
• Ensuring 100% accuracy in residency, birth certificates, immunizations, custody orders, and compliance documentation.
• Reviewing enrollment packets for completeness and ensuring follow-up information is obtained.
• Entering new students into SIS accurately, including homeroom placement and program codes.
• Ensuring all required state and district enrollment compliance standards are met.
• Processing withdrawals, ensuring all records are complete, and updating SIS promptly.

2. Student Records Management & Compliance

The Registrar is the campus steward of all student records, maintaining confidentiality and accuracy.

• Maintain cumulative files for all students, ensuring organization and completeness.
• Upload, store, and update documents in digital records systems (e.g., Skyward, OnBase).
• Perform ongoing records audits and prepare for BOY/MOY/EOY audit cycles.
• Ensure student demographic, program, and residency information is accurate at all times.
• Coordinate records requests and transfers for incoming and outgoing students.
• Maintain custody documentation with 100% accuracy.
• Maintains an audit-ready cumulative file system at all times in alignment with district readiness standards.

3. SIS Data Accuracy & PEIMS Coordination

The Registrar supports state and district reporting accuracy by:

• Completing all SIS entries with precision (enrollment, attendance corrections, withdrawals, demographic updates).
• Supporting elementary-level PEIMS processes in alignment with Home Office timelines.
• Verifying student program codes in partnership with campus SPED, 504, and ELL teams.
• Running data validation checks and correcting errors proactively.
• Preparing PEIMS submissions by ensuring all student-level data is accurate.

4. Attendance Data Integrity & Documentation

Registrar ensures compliance and data accuracy in attendance records.

• Support daily attendance reconciliation with OC and teachers.
• Enter corrections, documentation, and coding changes.
• Maintain attendance documentation for audits.
• Ensure all attendance-related entries meet district and state compliance expectations.
• Support ADA calculation accuracy through system maintenance.

5. Operational Support for Campus Systems

Registrar supports operational systems related to data, including:

• Ensuring class rosters, homerooms, and teacher assignments are accurate in SIS.
• Supporting testing logistics through roster accuracy and student schedule validation.
• Producing reports for DCO, teachers, and administrators as needed.
• Assisting with year-to-year rollover, grade promotion accuracy, and homeroom placements.

6. Family Experience, Communication & Customer Service

Registrar interacts with families regarding documentation, compliance requirements, and records.

• Communicate clearly and professionally about required enrollment documents.
• Schedule or support intake appointments in partnership with receptionist and OC.
• Maintain confidentiality and professionalism in all interactions.
• Provide families with accurate instructions about paperwork, records, and withdrawals.

7. Cross-Functional Collaboration

Registrar works with:

• OC (enrollment processing & attendance execution)
• Receptionist (intake scheduling & family communication)
• DCO (strategy & compliance oversight)
• SIS/PEIMS Home Office
• SPED & 504 coordinators
• Testing coordinator (accuracy of testing rosters)

The Person

A strong Registrar shows:

• Precision & accuracy
• Strong organizational systems
• Confidentiality & professionalism
• Customer-service mindset
• Consistency & reliability
• Ability to maintain calm under deadlines
• Willingness to collaborate and cross-train
• Commitment to operational excellence
• Models YES Prep’s Culture of predictable Operational Excellence through calm communication, accurate execution, and timely follow-through.

MUST HAVES

• 1-3 years of business, operational, or data experience 
• Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes
• Ability to juggle multiple tasks and initiatives at once
• Ability to maintain the highest level of confidentiality
• Ability to exercise excellent judgment in decision-making
• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Ability to juggle multiple tasks and initiatives at once
• Demonstrated ability to work on a team
• A dedication to learn, grow, and develop as a professional

THE MUST HAVE BELIEFS 

• Belief in and commitment to the mission and core values of YES Prep Public Schools 
• Desire to disrupt systemic status quos in education 
• Willingness to go above and beyond to disrupt said status quos 
• Passion to develop resiliency through a relentless pursuit of jaw-dropping results 
• Conviction that high expectations + high accountability = high performance and high growth 

EVERY OPPORTUNITY STARTS WITH A YES

Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!

THE PERKS

• Compensation – This position is an non-exempt, hourly position; salary offers commensurate with experience.

• Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.

• Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.

• Paid Time Off – Employees working 20+ hours a week receive 12 days of Paid Time Off in addition to the system closures during the Academic Calendar.

• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid at 100%, based on eligibility and tenure.

• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

• Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place To Work in 2018, 2019, 2021 and 2025. We won the  2012 Broad Prize for Excellence in Urban Education    and were a 2016 finalist as well.

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.

[ER1]@Martinez, Juan please review compensation. Thanks

[MJ2]@Ramirez, Erika Comp is correct.