TITLE: Personnel Office Assistant
CLASSIFICATION: Secretarial/Office Assistant
DEPARTMENT: Personnel
WORK HOURS: 7.5 hours per day � 37.5 hours per work week
CONTRACT LENGTH: 236 days
SALARY: Student Support Secretary Salary Schedule 

  
GMCS employees:  Transfer Request Form needs to be signed by supervisor and uploaded to your application.
 
Specifications are not intended to reflect all duties performed within the job.
 
Definition:
To perform a wide variety of clerical and secretarial duties in support of an assigned function; to develop and input correspondence and data into a computer terminal; to assist and inform the public on departmental  policies and procedures and to assist with basic sorting, filing, copying or clerical accounting activities.
 
Essential Function:

1. Provide customer service as the Personnel Assistant.
2. Type, proofread and word process a variety of documents and forms including general correspondence, reports, orders and memoranda from rough drafts or verbal instruction.
3. Enter data into a computer from various sources including accounting, statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
4. Operate a variety of office equipment including a copier, facsimile machine, and computer; input and retrieve data and text; organize and maintain electronic filing and filing.
5. Participate in the maintenance of a complex filing system; perform various clerical duties in support of assigned functions.
6. Answer the telephone and wait on the general public; provide information on departmental and District policies and procedures as required.
7. Vetting and reviewing applications.
8. Hiring, advertising and on-boarding applicants for school new hires.
9. Assist principals with staffing.
10. Complete EPARS for business office-new hires, current employment assignment and staff terminations.
11. Update employee information in I-Visions.
12. Maintaining all files on employees (electronically and paper).
13. Audit employee files.
14. Perform related duties and responsibilities as required.

Qualifications: 

• High school diploma or GED equivalency.
• Experience as a secretary or equivalent work.
• Demonstrated knowledge of basic office procedure.
• Demonstrated knowledge and skills of computer function and operation, typing, accounting, and other related secretarial skills.
• Demonstrated effective and stable interpersonal relationship with public and staff.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Physical Requirements: Ability to perform the job and access the environment for which you are hired.  The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture.
 
Equipment/Technology Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology. 
 
Work Environment: On-Site attendance is mandatory for this position. Must be able to work within various degrees of noise, temperature, and air quality.  Interruptions of work are routine.  Flexibility and patience are required.  Must be self-motivated and able to complete job assignment without direct supervision.  After hour work may be required.
 
Terms of Employment: Salary and work calendar established yearly by the district.
 
All applicants must upload copies of official transcripts or evaluations of foreign transcripts from any and all accredited colleges/universities attended by you for review in order to be considered for this position.