POSITION SUMMARY:

The Human Resources Specialist/Generalist is responsible for supporting core HR functions, including personnel file administration, HRIS management, employee relations, employee engagement and recognition programs, and new hire onboarding and orientation. This role serves as a key advisor to managers, providing guidance on employee relations, performance management, and policy interpretation while ensuring compliance with California labor laws and organizational standards. Essential Job Functions include those listed below.

ESSENTIAL JOB FUNCTIONS:

Personnel Records & Compliance

• Maintain accurate, up-to-date, and compliant employee personnel files in accordance with California labor laws and company policies
• Ensure proper documentation, confidentiality, and record retention practices
• Conduct regular audits of personnel files and HR records for compliance and accuracy

HRIS Administration

• Manage and maintain the Human Resources Information System (HRIS)
• Ensure data integrity through audits, updates, and system maintenance
• Generate and analyze reports related to workforce data, compliance, and trends
• Serve as the primary point of contact for HRIS-related inquiries and troubleshooting

Employee Relations & Manager Guidance

• Serve as a primary HR contact for employee concerns, questions, and workplace issues
• Provide day-to-day guidance and coaching to managers on:
• Performance management
• Corrective/disciplinary actions
• Conflict resolution
• Policy interpretation and application
• Support and document employee relations matters, including workplace investigations
• Partner with leadership to address and resolve employee concerns in a timely and consistent manner
• Ensure fair and consistent application of policies and practices

New Hire Onboarding & Orientation

• Coordinate and facilitate new hire onboarding and orientation processes
• Ensure completion of all required employment documentation (I-9, tax forms, policy acknowledgments, etc.)
• Educate new hires on company policies, procedures, and workplace expectations
• Partner with managers to support a smooth onboarding experience

Employee Engagement & Recognition

• Develop, implement, and/or manage employee recognition and engagement programs
• Support initiatives that promote a positive workplace culture, employee morale, and retention
• Assist in planning employee events, trainings, and organizational activities

Policy Administration & Compliance

• Interpret and apply company policies in alignment with California employment laws
• Stay current on California HR regulations (wage and hour, leave laws, harassment prevention, etc.)
• Assist with policy updates and ensure communication and understanding across the organization

General HR Support

• Respond to employee inquiries regarding HR policies, procedures, and benefits
• Must Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation; and
• Perform all other duties as assigned.