Please apply by 4/17/2026 for the best consideration. 

SUMMARY OF ASSIGNMENT:  

Under the direction of building administrators, the position of Assistant Secretary serves as an assistant to the building secretary and provides support in the areas of student attendance, student discipline referrals, generating reports and documentation, customer service (e.g., answer phones, greet community members/parents, assist students with tasks such as making copies, enter school work orders), reconciling staff absences to ensure accurate payroll processing, and formats and types correspondence in support of building administration. The Assistant Secretary also serves as health room back-up in the absence of the school nurse.

GENERAL LEADERSHIP EXPECTATIONS: 

1. Understand and support the educational environment and the District's mission, vision, and Strategic Plan.
2. Model appropriate and cooperative behavior while fostering and maintaining strong and productive relationships with District employees, community members, and identified stakeholders.
3. Participate in professional growth activities and reflect and respond to suggestions for professional improvement.
4. Participate as a member or facilitator in meetings, workshops, and seminars that may involve a wide range of issues such as goals attainment, problem resolution, and District operations for the purpose of conveying and/or gathering information required to perform job duties.
5. Recommend solutions to a wide variety of issues for the purpose of addressing the short and long-term needs of the District.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
This is not an exhaustive list of all essential duties associated with the job. While this is intended to be an accurate reflection of the current responsibilities, the district reserves the right to revise the job as necessitated by operational need.

1. Assist with operation of the office.
2. Assist with receptionist duties.
3. Assist in compiling data various reports and lists.
4. Assist in registering incoming students and processing enrollment information.
5. Assist in completing procedures for students withdrawing from the school.
6. Assist registered nurse and building LPN/Health Technician as necessary.
7. Assist in collection of funds and maintenance of appropriate financial records.
8. Assist in receipt and distribution of school supplies, requisitioning and inventory of supplies.
9. Assist with processing purchase orders and receive, account for, and inventory all building supplies, textbooks and materials for the building throughout the school year.
10. Assist with entering data and provide reports for ASB council and ASB supervisor.
11. Coordinate accounting with district office personnel.
12. Assist in coordinating various programs as requested (e.g. school insurance, school pictures, student activities, and coordination with Parent Teacher Association).
13. Assist in supervision of students who come in to the office; monitor and correct student behavior; direct students to appropriate counseling services.
14. Assist with attendance.
15. Perform other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of administrative and clerical procedures and systems (e.g., word processing).
Knowledge of principles and processes for providing exceptional customer service.
Skill in communicating effectively, orally and in writing.
Ability to manage work time and tasks efficiently.
Ability to multi-task and effectively work under pressure.
Ability to work independently and complete assigned tasks in a timely manner
Ability to handle confidential matters in an ethical manner.
Ability to relate to students, staff, parents, and others.
Ability to operate office equipment, such as computers, printers, fax machines, copiers, and phone systems and arrange repairs when equipment malfunctions.
Ability to type and design general correspondence, memos, charts, etc., and proofread copy for spelling, grammar and layout while making appropriate changes.

MINIMUM QUALIFICATIONS:
Education and Experience: High school diploma or equivalent. Two years of secretarial experience preferred. Or, any combination of targeted job-related education and experience which provides the applicant with the requisite knowledge, skills, and ability to perform the work and that meets applicable requirements of the position may be considered.

REQUIRED LICENSES/SPECIAL REQUIREMENTS: 
May be required to have a valid State of Washington Driver's license. Hold a current First Aid/CPR card, or have the ability to obtain before the first day of employment.

REPORTS TO: Building Principal or designee.

TERMS OF EMPLOYMENT:
Work Year       201 days per year (includes paid holidays that fall within the school calendar)
Hours              Eight (8.0) hours paid per day plus half-hour unpaid duty free lunch
Salary             2025-26 PSE Salary Schedule A* $26.25-29.86 DOE
Benefits          Eligible for benefits through SEBB

WORK ENVIRONMENT:
Experiences frequent interruptions.
Required to meet inflexible deadlines
Requires concentration to details
Have precise controls of fingers and hand movements
Focus on a computer screen for extended periods of time
May deal with angry or distraught people
Experience demands from a diversity of others, including students, parents, community and staff
Involves sitting, walking and standing

The preceding list is not exhaustive and may be supplemented as necessary.  The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.  The District reserves the right to revise or amend duties at any time.

Orting School District provides equal opportunities in education and employment. The District does not discriminate on the basis of race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability in its programs and activities, and provides equal access to the Boy Scouts and other designated youth group.

BENEFITS:
Eligibility for benefits is determined by the number of hours an employee is anticipated to work during the school year (September 1 through August 31). Employees anticipated to work 630 hours or more in a year are eligible for the following benefits: medical, dental, vision, retirement, life insurance, long-term disability and the employee assistance program.

The district's healthcare benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). Benefit eligible employees also qualify to optionally participate in deferred compensation/403B plans, dependent care flexible spending/health savings accounts, and additional life insurance and/or added long-term disability coverage through employee contributions.  Sick leave, vacation, personal leave, and any paid holidays are aligned with bargaining agreements by association, as listed on our website.

Other benefits include VEBA, which is a Health Reimbursement Account (HRA) and serves as a way to contribute dollars on a pre-tax basis for out of pocket benefits costs, whether it be for medical, dental or vision premiums, or any other out of pocket medical expenses. This benefit is available, based on the outcome of annual voting of employees by group.


The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills, or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.  The District reserves the right to revise or amend duties at any time.

Orting School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, marital status, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination and their offices are located at 121 Whitesell St NE, Orting, WA 98360:

Civil Rights Compliance/Title IX/ADA Coordinator
Carrie Joy, Director of Human Resources
360-893-6500, ext. 4028
[email protected]

Section 504 Coordinator
Dr. Jennifer Westover, Executive Director for Student Support Services
360-893-6500, ext. 4027
[email protected]

Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint can be accessed here.

Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights.