JOB TITLE:

Administrative Technician

JOB CLASS NUMBER:

CLR941

PAY GRADE:

FLSA STATUS:

Non-Exempt

BUSINESS UNIT NAME:

Fleet Services

REPORTS TO:

Shop Superintendent

SUPERVISORY WORK:

None

SUMMARY

This position assists the Fleet Office Manager and performs a variety of duties required in the operation of the Fleet Services office. Will handle some of the necessary operations of the office in the absence of the Fleet Office Manager.

ESSENTIAL RESPONSIBILITIES

Under the Fleet Office Manager’s supervision, assists in the preparation and maintenance of various records and reports, requiring use of math, personal computer and data entry skills.
Processes Leasing invoices for payment and scans invoices into the system.
Prepares and processes requisitions, vouchers, miscellaneous invoices.
Maintain the fuel and oil supplies, conduct daily, monthly and annual inventories. Performs data entry of fuel and oil related issues.
Assist in the processing of timesheets, leave requests and payroll, as assigned.
Maintains office supplies and fuel and oil inventories in a neat and orderly manner. Initiates purchase to replenish supplies as needed.
Maintains Personnel Training Records.
Maintains the Uniform Inventory and associated payments
Assists in performing routine office duties such as making copies, preparing routine correspondence and the like.
Maintains electronic and paper files in an orderly and organized manner, assists in records management activities and in preparing responses to Open Records requests.
Answers phones, answering questions and responding to complaints in a courteous and concise manner, directing the caller to the appropriate staff member for assistance, and/or taking and delivering detailed messages for the appropriate staff member.

Performs other job-related duties as assigned.

MINIMUM REQUIREMENTS

Requires a High School Diploma or its equivalent and two years of office experience. Knowledge of bookkeeping, accounting, or recordkeeping is preferred. Valid Texas Driver’s License required.

KNOWLEDGE, SKILLS, AND ABILITIES

Good math skills.
Good communication skills, an eagerness to learn, willingness to take and follow instruction, adaptable to changes, and willingness to accept responsibilities.
Ability to handle confidential information in the appropriate manner.
Ability and willingness to take selected City held PC classes as deemed necessary by supervisor.
Ability to operate standard office equipment including a calculator, copier, and multi-line telephone system.
Ability to use a computer for data entry, word processing and accounting purposes (Word/Excel preferred).

ADA PROFILE

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The employee is also required to finger, grasp, handle, life walk, stand, hear, crouch, reach, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.

WORK ENVIRONMENT

The employee works in a safe and secure indoor work environment that may periodically have unpredicted requirements or demands.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.

The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.

ADMINISTRATIVE TECHNICIAN