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Posted 2w ago

Staff Position - Advancement Associate, Annual Giving & Alumni Relations

@ The Potomac School
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United States
OnsiteFull Time
Responsibilities:Support giving, Coordinate events, Manage reports
Requirements Summary:Bachelor’s degree required; 3-5 years in advancement/alumni relations or related; excellent written/verbal communication; strong organization; able to manage multiple projects; discretion with confidential information.
Technical Tools Mentioned:Veracross, GiveCampus, Constant Contact, Canva, Microsoft Office, Google Workspace, Social Media Platforms
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Job Description

The Advancement Associate, Annual Giving and Alumni Relations is a key member of The Potomac School’s Advancement Office and plays an important role in supporting annual giving, alumni relations, stewardship, events, and constituent communications. Reporting to the Director of Annual Giving and Director of Alumni Relations, this position is ideal for a highly organized, proactive, and relationship oriented professional who can manage multiple priorities, work independently, and contribute to a wide range of advancement initiatives with strong follow-through and attention to detail.



Areas of Responsibility



Annual Giving




  • Support the planning and execution of annual giving initiatives, appeals, and constituent outreach

  • Assist with annual giving volunteer coordination, including communications, tracking, follow up, and meeting support

  • Help prepare donor lists, reports, briefing materials, and project updates to support fundraising efforts

  • Support donor stewardship and acknowledgement activities



Alumni Relations




  • Support the planning and execution of alumni engagement efforts designed to strengthen alumni connection to The Potomac School

  • Assist with the coordination of alumni events, reunion related outreach, volunteer activity, regional programming, and other alumni initiatives

  • Draft, prepare, and coordinate alumni communications, invitations, RSVP tracking, and follow up

  • Support digital outreach efforts, including social media content and online engagement, in partnership with colleagues



Operations and Project Management




  • Maintain accurate constituent and engagement records in Veracross, GiveCampus, and other Advancement platforms

  • Support data integrity, reporting, acknowledgements, and tracking for fundraising and engagement efforts

  • Manage administrative details for a variety of projects across the Advancement Office

  • Welcome and assist office visitors and support general office hospitality

  • Assist with scheduling, travel arrangements, expense reporting, and department supplies as needed

  • Collaborate with Communications Team to coordinate messaging and engagement through various channels of communication

  • Maintain discretion and confidentiality in all aspects of work