Job Title:   Campus Secretary                               Wage/Hour Status: Hourly/Nonexempt
Reports to: Principal                                              Pay Plan/Pay Grade: CP/5
Dept./School: Clerical/High School                                                                                                                        

Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. 

Qualifications:
Education/Certification:

• High School diploma or GED

Special Knowledge/Skills:

• Ability to maintain accurate and auditable records.
• Strong organizational, communication, and interpersonal skills
• Ability to perform a variety of tasks.
• Proficient keyboarding and file maintenance skills
• Ability to use personal computer and software to develop databases, spreadsheets, and word processing
• Ability to effectively use district programs with reasonable assistance
• Ability to communicate effectively (verbal and written)
• Bilingual: English/Spanish preferred 

Experience:
Two years or more secretarial/clerical experience with extensive contact with people required.
Prior experience in public schools, school district, or another entity preferred.

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit it to the central office according to established procedures and deadlines.
3. Maintain school calendar of events.
4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
5. Process records requests received from other school districts and through the Texas Records Exchange System (TREX).
6. Collect and input the PEIMS (TSDS) data in areas of demographics, special programs, classroom records, leavers, and course completions.
7. Complete course completion data.
8. Verify pass/fail indicator codes.
9. Make corrections on timesheets for paraprofessionals/aides.
10. Print and email report cards 
    
    PEIMS Coding
11. Student Enrollment & Demographics: Responsible for accurately coding new enrollment, demographic updates, and home language surveys into the student information system (SIS).
12. Leaver Reporting: Managing student withdrawals and ensuring accurate coding for student leaver reports to avoid discrepancies in state reporting.
    Reception and Phones
13. Receive incoming calls, take reliable messages, and route to appropriate staff.
14. Assist students, teachers, and parents as needed.
15. Schedule meetings and appointments and maintain calendar for principal.
    
    Accounting and Inventory
16. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
17. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
18. Maintain inventory of fixed assets, equipment, and supplies.
    
    Other
19. Assist with planning, preparation, and setup of faculty meetings and campus activities.
20. Sort, distribute, or deliver mail and other documents.
21. Maintain confidentiality.
22. Follow district safety protocols and emergency procedures.
23. Perform other duties as assigned 
     

Supervisory Responsibilities: 
None

Mental Demands/Physical Demands/Environmental Factors:
 Tools/Equipment Used: Standard office equipment including personal computer and peripherals
 Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
 Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
 Lifting: Occasional light lifting and carrying (less than 15 pounds)
 Environment: Work inside; some districtwide travel; occasional statewide travel
 Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Terms of Employment:
Primary Location: High School 
2025-2026 Clerical/Paraprofessional Pay Plan
Salary Range: $20.09 (Minimum) - $23.90 (Midpoint)
Shift Type: Full-Time
Term of Employment: 226 days

Must attach the following with the On-line Employment Application (http://www.anthonyisd.net/departments/hr/employment )

1. Current resume 
2. Three letters of recommendation all must be signed on letterhead (preferred)
3. Successful applicant must pass State's fingerprinting/background check

NOTE: ONLY complete applications submitted on-line will be considered.
Please complete all sections of the application including the work history.
Opportunity in coaching sports or sponsor extra-curricular activities.  

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

For additional information please contact Nessa Lozoya (HR Generalist) at (915) 886-6504 or Fernando Garnica (Executive Director of Human Resources) at (915) 886-6501.
La informaci�n contenida en este documento puede traducirse a su conveniencia, por favor comun�quese con Nessa Lozoya (Generalista de Recursos Humanos) al (915) 886-6504 o Fernando Garnica (Director Ejecutivo de Recursos Humanos) al (915) 886-6501.

The Anthony Independent School District does not discriminate on the basis of race, color, national origin, sex (including pregnancy), religion, age, disability, genetic information, veteran or military status or any other legally protected status in its employment practices or in providing education services, activities, and programs, including career and technical educational (vocational programs).