About the Department

This position provides project management support and professional and administrative support to the Voter Services Department.

Position Duties

• Provide professional level staff assistance to the Director and Assistant Director in areas related to projects addressing voter experience, campaign finance and other department initiatives and strategic priorities.

• Campaign Finance Program Lead - liaison to all candidates and political committees, implement database and communication system tools.

• Answer elevated staff and questions from the public about municipal offices and nominations processes.

• Implement automation and electronic conversion of campaign finance records and filings.

• Assist with the formulation or revision of departmental policies and procedures to conform with legal requirements.

• Coordinate department COOP plan.

• Coordinate Right to Know requests.

• Monitor and coordinate Line Management program related to voter experience at the polls.

• Provide training assistance for the poll worker program.

• Coordinate and assist the Director and Assistant Director with all aspects of polling location issues - ADA compliance, site logistics, party watcher program, etc.

• Participate on the Computation Board and/or Provisional Board. 

• Coordinate the documentation of department procedures.

• Coordinate, assign, and support other department special projects. 

• Process voter registrations and absentee voting requests (military and civilian).

• Perform clerical tasks, when necessary (front desk, telephone, filing, copying, data entry, mail routing, typing, etc.).

·         Perform other duties, tasks and special projects, as required.          

Minimum Qualifications

Qualifications / Requirements:

• Associate’s degree from an accredited college or university, or equivalent combination of education and experience.

• Experience dealing with the public.

• Experience in researching and reporting on findings.

• Strong project management skills. 

• Strong analytical skills.

• Strong organizational skills.

• Strong interpersonal skills.

• Strong time management skills.

• Ability to persuade and influence others without direct authority.

• Strong verbal and written communication skills.

• Ability to establish priorities.

• Knowledge and skill with standard office equipment (fax, copier, etc.).

   

  Preferred Skills, Knowledge & Experience:

• Three or more years of experience with hands-on knowledge of administrative responsibility.

• Experience in conducting legal research and reporting findings.

• Strong customer service skills.

• Ability to deliver uncomfortable messages and work with dissatisfied/upset customers

• Ability to communicate with high profile customers.

• Strong professional ethics.

• Flexibility.

• Proactive.

Other Qualifications

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have: 

• Intermediate Word skills

• Intermediate Excel skills

• Basic Access skills

• Intermediate PowerPoint skills

• Basic OutLook skills (Email and Calendar)

• Basic Photoshop and InDesign skills