The SAP Coordinator is part of the Project Management Support Team and creates, uploads and overviews the complete life cycle of Project Purchase Requisitions. This involves liaison with the Project and procurement teams, sub-contractors and suppliers, Finance and Installation Departments. As part of the Project Support Team, you may also be required to undertake tasks for other members of the team involving Project and Facilities administration.
Basic tasks:
Coordinate most activities related to the creation of SAP Project Requisitions.
Undertake the call-off of items from existing supplier long term agreements.
Process agency manning invoices.
Coordinate the call-off of long term purchase orders.
Answer and coordinate invoice and purchase order queries via the online portal.
Liaise with suppliers and agencies regarding invoice discrepancies as necessary.
Work with procurement colleagues in Milan regarding the creation of purchase requisitions and long term agreements.
Manage the reconciliation of invoices as required via queries from various departments linked to the purchasing system.
Obtain clarification of any questions and queries from Finance and Customer Services in Milan regarding invoices and Focal Point in the UK.
Goods receipting to ensure that procured items are received in good order and evidence is obtained and posted.
General administration duties.
You will be part of a busy operational team, which involves liaison with all department within the business and is integral to the day to day business functions.
There is scope to work on your own initiative and develop your own style and techniques whilst managing the workload using the Company's unique software.
You should have:
Self discipline
Ability to keep clear and accurate records and reports
Ability to communicate and present in a clear and logical manner
General computer skills essential with knowledge of Excel and Word
Ability to organise workload and to manage electronic filing methods and management techniques.
We will expect a professional attitude to work and a willingness to learn and take initiative.
Prysmian , as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.
All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.
Visit our DE&I Page to learn more about Prysmian's commitments.
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