POSITION:                Food Service Administrative Coordinator
REPORTS TO:          Director of Food Service
LOCATION:               Nashua High School South
COORDINATES W/:  Director of Food Service, Building Principal, Assistant Principals, Program Coordinators, Public Agencies, and City Officials
WORK YEAR:            196 Work Days (180 School Days; additional days in August and June) - School Year
SALARY RANGE:     Competitive Salary and Benefits under the NASAS contract
  
 

OVERALL RESPONSIBILITIES:

The Administrative Coordinator is responsible for managing and overseeing all aspects of the district's school nutrition point-of-sale and financial systems for 20 schools, including free and reduced-price meal application processing, direct certification, compliance reporting, and submission of state and federal claims. This role ensures the accuracy, accountability, and integrity of student accounts, collections, and financial reporting while maintaining USDA compliance and supporting audits and reviews, and provides system maintenance, data management, and cross-department coordination to support efficient food service operations across all schools.

RESPONSIBILITIES:

• Manages central computer system processing student enrollment and free/reduced application data.
• Enters and processes free and reduced-price meal applications for all schools.
• Prepares and sends all required free and reduced correspondence.
• Responsible for downloading Direct Certification lists from the states monthly.
• Verifies free and reduced lunch applications using USDA guidelines.  Follows through with all required documentation.
• Follows up on past due accounts weekly and sends bills.
• Ensures the financial integrity of district-wide collections and payment systems.
• Monthly deposit reconciliations for all schools.
• Manage upgrades for district-wide point-of-sale computer system.
• Investigate delinquent accounts, inform Food Service Director and school Principal as needed to arrange payment plan or change status.
• Updates pricing on all point-of-sale computers as needed.
• Debit accounts for returned fees. Communicate with schools to block check cashing privileges.
• Notify parents of checks returned for insufficient funds.
• Handle collections and monitor accounts weekly.
• Checks weekly participation records and resolves discrepancies.
• Compiles financial and participation information for monthly reports.
• Processes billing for Clearway Alternative School participation.   
• Submit monthly food service claims to the NH Department of Education for Federal School Lunch program (School year and Summer School Claim)
• Maintains point-of-sale computers and equipment at each school and recommends upgrades.
• Performs start-up and year-end procedures for POS.
• Assembles necessary data for city auditors and state reviews.
• Research free and reduced information for district programs and state forms.
• Confidentially distributes necessary free/reduced data information required for district's testing.
• Maintains POS equipment inventories.
• Prepares monthly school USDA compliance reports.
• Works on special projects, as needed.
• Performs other duties pertaining to food services, as necessary.
• Travel to school to replace registers and POS equipment, as needed.
• Verifies transportation eligibility for high school students (once a year) and work closely with athletics to verify eligibility to exempt the student from pay to play. 

QUALIFICATIONS:

• Background in business administration, accounting, finance, or a related field (or equivalent experience).
• Experience with school nutrition programs, including free and reduced-price meal applications and USDA regulations preferred.
• Knowledge of local, state, and federal statutes pertaining to school lunch and breakfast program requirements.
• Strong knowledge of financial management, account reconciliation, and reporting practices.
• Proficiency with point-of-sale (POS) systems and student information or nutrition software.
• High level of accuracy and attention to detail, especially with data entry and compliance documentation.
• Ability to maintain confidentiality when handling sensitive student and financial information.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Effective written and verbal communication skills for working with staff, families, and administrators.
• Problem-solving skills with the ability to investigate discrepancies and resolve account issues.
• Proficiency in Microsoft Office Suite, particularly Excel, for reporting and data analysis.
   

This notice should not be construed to imply that these requirements are the exclusive standards of the position or that this is the exclusive list of job functions associated with this position.

Applicants should apply online at www.nashua.edu 

The Nashua Board of Education reaffirms its position of compliance with applicable State and federal laws of nondiscrimination on the basis of race, color, national origin, religion, sex, sexual orientation, physical or mental disability, marital status, familial status, genetic information and age in admission to, access to, treatment in or employment in the services, programs and activities of the Nashua School District.