Responsibilities:

1. Administrative Support:
• Manage calendars, schedule meetings, and coordinate appointments for the Directors.
• Prepare and distribute correspondence, memos, reports, and presentations as needed.
• Maintain accurate records and documentation, including filing and data entry.
2. Communication Liaison:
• Serve as the primary point of contact for internal and external inquiries, redirecting them as appropriate.
• Facilitate communication between departments and stakeholders within the CCRC.
3. Project Coordination:
• Assist in planning and organizing special projects and events led by the Environmental Services department.
• Monitor project timelines and deliverables, ensuring deadlines are met.
4. Financial and Resource Management:
• Assist with budget tracking, expense reports, and procurement processes.
• Maintain inventory records for supplies and equipment used by the Environmental Services team.
5. Documentation and Compliance:
• Ensure compliance with regulatory requirements by maintaining accurate records and documentation.
• Assist with preparing materials for audits and inspections.
6. Team Support:
• Collaborate with other administrative staff and departments to support overall CCRC operations.
• Provide backup support to other administrative roles within the CCRC when needed.

Qualifications:

• Proven experience as an administrative assistant or similar role, preferably in a healthcare or senior living environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• Strong verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Familiarity with environmental services or facilities management operations.