Assistant Director of Finance

JOB GOAL

The Assistant Director of Finance will process, record, update, and reconcile fiscal information in compliance with established policies and the Uniform System of Financial Records (USFR). This position will provide recommendations and/or accounting support to other personnel, and analyze expenditures against the adopted budget. In addition, this position will reconcile bank accounts against district records.

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QUALIFICATIONS

Training and Experience (position requirements at entry):

• High School Diploma or General Equivalency Diploma (G.E.D.), Bachelor's Degree in Accounting, Business or other closely related field preferred.
• Minimum of three years of related accounting experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Excellent oral and written communication skills to communicate with others of varying technical abilities.

PERFORMANCE RESPONSIBILITIES

• Maintains Chart of Accounts based on Uniform System of Financial Records (USFR) and District updates.
• Imports, updates, verifies, and balances adopted and revised budgets into the School ERP Pro software.
• Creates and maintains budget control groups for school/district use.
• Maintains financial records for State and Federal grant programs and assists Grant Administrator with the preparation of financial reports.
• Requests reimbursements through Grants Management Enterprise (GME) for Federal and State grants.
• Completes the financial portion of completion reports to close out Federal and State grants.
• Compiles and prepares quarterly Medicaid Reimbursement reports.
• Reviews employee personnel action requests (EPARs) for appropriate and compliant coding.
• Completes journal entries to ensure expenditures are aligned to USFR coding and allowable under various funding sources.
• Monitors and corrects negative expenditures and liabilities.
• Monitors Desegregation and MOWR budgets and ensure alignment of accounting records to budgets.
• Maintains accuracy in budgets and expenditures for audit purposes.
• Provides technical expertise and direction to staff, school personnel, and administration regarding accounting issues and related financial activities for the purpose of conveying pertinent information regarding the organizations financial operations and ensuring compliance with established policies, practices, and regulatory requirements.
• Recommends policies, procedures, and/or actions on issues that relate to accounting functions for the purpose of providing direction and/or decision making.
• Develops new accounting procedures for implementation for the purpose of providing internal financial controls throughout the organization and ensuring compliance with established accounting practices and all applicable regulatory requirements.
• Oversees position control
• Prepares deposits for District clearing account and deposits with County Treasurer
• Performs reconciliation of budget and expense reports; reconciles cash to the County Treasurer
• Reconciles District checking accounts
• Prepares monthly Governing Board reports and year-end reports
• Records and reports District extracurricular activity fees revenue and expense to school principals and Department of Revenue
• Monitors all E-Rate revenue, expenses, and reimbursements
• Prepares billings for accounts receivable
• Oversees Districts Fixed Assets
• Performs other duties of a similar nature or level.

KNOWLEDGE AND SKILLS

• Management and oversight of district accounting procedures and fixed assets
• Governmental accounting
• Applicable local, state, and federal laws and regulations
• Uniform System of Financial Records (USFR)
• General office procedures
• Basic mathematics
• Customer service principles
• Recordkeeping practices and procedures
• Modern office equipment
• Bookkeeping principles
• Solving problems
• Performing multiple tasks simultaneously
• Analyzing and compiling information
• Developing reports
• Communication and interpersonal skills as applied to interaction with coworkers, supervisors, and the general public to exchange or convey information and to receive work direction
• Knowledge of School ERP Pro preferred
• Knowledge of Grants Management Enterprise (GME) preferred

PHYSICAL REQUIREMENTS

• May require stooping, kneeling, crouching, reaching, fingering, grasping, talking, hearing, seeing, and repetitive motions.
• Light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls require exertion of forces greater than the sedentary work and the worker sits most of the time, the job is rated for light work.
   

TERMS OF EMPLOYMENT

REPORTS TO: Executive Director of Business Services

LOCATION: Business Services

SUPERVISES: Fiscal Coordinator(s), Accounting Coordinator, Fixed Asset Coordinator

CALENDAR: 12-month, Benefitted

JOB CATEGORY: Classified, FSLA Exempt

SALARY RANGE: Administrator Salary Schedule, $83,000 to $103,000

BENEFITS: As approved by the Governing Board

DEADLINE FOR APPLICATION: Until Filled