HiringCafe
Posted 2w ago

Corporation Secretary- Nutrition Services

@ Tippecanoe School Corporation
View All Jobs
Lafayette, Indiana, United States
$21-$23/hrOnsiteFull Time
Responsibilities:maintains records, process applications, communicates with families
Requirements Summary:High school diploma required; experience in administrative/secretarial roles preferred; strong accounting familiarity and confidentiality; proficient in MS Office.
Technical Tools Mentioned:Word, Excel, PowerPoint, Outlook, Internet
Save
Mark Applied
Hide Job
Report & Hide
Job Description

Description

Nutrition Services Corporation Secretary

Days Per Year: 252

Hours: 7:00 am - 4:00 pm

Salary: $21.41 - $22.97

Requirements

Position Purpose:

Under the direct supervision of the Director, to provide clerical, secretarial and administrative support.

Essential Functions:

  • Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
  • Process all applications for food insecurity assistance. Communicate with families and work as a go-between to the District McKinney Vento Liaison. (Homeless, Migrant, Foster)
  • Communicate with families via the District's Bilingual Liaisons as needed.
  • Work between accounting department and schools to balance daily cash drawers
  • Compile daily sales data used for USDA reimbursement. Submit a monthly claim to the Indiana Department of Education.
  • Monitor student account balances. Send letters weekly for negative balances. Work with families and accounting to clear out inactive accounts.
  • Work with the District Treasurer on State Report balancing and receipts.
  • Department Office Management, monitor and order office supplies and uniforms.
  • Answers telephone calls, and provides information and assistance to callers.
  • Create Catering invoices and charge accordingly.
  • Order and manage kitchen throughout the year
  • Distribute New Hire Checklist
  • Monitor and track Health Department inspections.
  • Create a yearly "Wish List" for purchases. Compile a list of daily use kitchen items in the spring, then get three competitive price quote for items managers need for the year. Please orders over the summer, monitor shipments and distribution.
  • Distributes incoming mail appropriately; sends outgoing mail.
  • Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
  • Processes student meal applications with special attention to state regulations.
  • Payroll responsibilities: check timesheets, monitor and record employee corrective actions, maintain the attendance book.
  • Responsibilities involving Accounts Payable: work in FMS software, receives invoices and communicates with the Director of Nutrition Services to obtain signatures, creates requisitions, creates POs.

 

NOTE: The above description is illustrative of tasks and responsibilities. It us not meant to be all-inclusive of every task or responsibility.

 

Equipment: 

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

 

Travel Requirements:

Limited travel to and from meetings and schools may be required.

 

Knowledge, Skills, and Abilities:

  • Ability to describe problems and work orally or in writing to the director as required.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply, and divide, and perform arithmetic operations.
  • Ability to understand, apply and use personal computers and software application (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.

Summary

Qualifications Profile:

  • Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
    • Graduation from high school
    • Associates degree with coursework in business, math, word processing, office procedures and record keeping preferred.
    • Bachelor's degree preferred.
    • Successful experience with office management is preferred.
  • Any candidate recommended for hire will be asked to complete an expanded criminal history clearance at their cost (starting at $24.90).