Administrative Assistant to the Business Administrator

Position Type: 12 Months/Full-time

Reports To: School Business Administrator

Qualifications:

1. Minimum of five years working within a public school district, preferably with school administration or the business office. 
2. Advanced knowledge of Google, Microsoft, and Systems3000
3. Familiar with school board operations and processes
4. Exceptional communication skills with the ability to interface professionally with board members, staff, and the community. 
5. Ability to multitask, work independently, meet deadlines, prioritize needs, and effectively manage priorities.
6. Must pass a criminal history background check and provide proof of US citizenship.

Performance Responsibilities:

1. Assist the Business Administrator with calendar management, purchases, correspondence, document collection, and record maintenance. 
2. Prepares and maintains confidential files for the Business Administrator during specific periods, including employee contract negotiations, audits, legal matters, and insurance claims. 
3. Support the Business Administrator with all Board of Education duties, including, but not limited to, monthly agendas, minutes, financial disclosures, board member registration, training, and conference planning.
4. Coordinate and maintain annual vendor contracts and required documentation.
5. Works alongside the Assistant Business Administrator to oversee food service program functions, including annual lunch applications, monthly reimbursement verification, and various other aspects of completing and executing the following programs: Summer Feeding, National School Lunch, Community Eligibility (CEP), and Summer EBT. 
6. Oversee communication and documentation collection in response to OPRA requests.
7. Post Student Activity, Scholarship, and Food Services receipts to the general ledger through Systems3000.
8. Manage district contracts for copiers, postage machines, laminators, and other office equipment, and coordinate support throughout the district.
9. Regularly update the Business Office website with legal notices, information, resources, and related content. 
10. Act as the liaison for insurance policies as it relates to district coverage, facilities use, outside vendors, and all required documentation. Assist with annual insurance renewals. 
11. Coordinate non-student transportation vehicle maintenance, inspection, and registration. 
12. Reviews employee travel reimbursement requests, reconciling supporting documentation, and providing approval for payment. 
13. Responsible for the organization of the Business Office Google Drive folders. 
14. Performs other related duties as required by the position and/or assigned by the School Business Administrator.

Salary and Benefits: 

• Salary ranges $50,000-$60,000, based on experience
• Health Benefit is provided up to Family coverage, or an opt-out payment is available if waiving coverage
• Enrollment in the State NJ (PERS) Retirement System
• Vacation, sick, and personal days are provided. 
• Position start date is July 1, 2026