This role is subject to a flexible hybrid work arrangement requiring a minimum of 1-2 pre-determined days per week in our mid-town office.
SUMMARY
The Administrative Associate is responsible for administration functions for the Clinical Trial Center (CTC).
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Train on procedures, logistics, and study-specific systems related to the handling of imaging and case report forms (CRFs).
- Receive all packages and notifications for core labs, reviewing each for completeness.
- Log incoming media into the core lab tracking database.
- Logging out completed analysis into the tracking databases
- Create and maintain e-charts for core labs, ensuring all folders related to the workflow of core lab analysis are organized and auditable.
- Handle CRFs for core labs
- Ensure that all CRF patient identifiers, time points, and dates match across the imaging, e-chart, and tracking database.
- Sending out confirmation emails to PM’s/sponsors once medias are received or data entry is completed when requested
- Run study-specific reports and provide status updates to industry sponsors and external stakeholders.
- Perform data entry and data verification in Electronic Data Capture (EDC) systems, Excel files, and other platforms.
- Identify problematic imaging or data and consult with core lab directors, analysts, and operational support staff as needed.
- Support the interface across cross functional groups to support EDC set up, participate in User Acceptance Testing (UAT), and any other requirements to ensure data integrity.
- Support the query resolution activities under the direction of core lab directors or designees.
- Support core lab operations and infrastructure related to imaging analysis and data collection.
- Perform other administrative or data-related tasks as assigned.
QUALIFICATIONS
- Associate’s degree preferred.
- 1-2 years of administrative/clerical experience providing support for manager(s). Prior experience supporting MDs a plus.
- Must be proficient in Microsoft Excel, Word, and Outlook.
- Strong focus on flexibility, ability to multi-task, attention to detail, excellent organizational skills, good follow-up and judgment. Must be able to prioritize.
- Must be able to understand the expectations and daily workflow of physicians. Willingness and flexibility to occasionally work evenings and weekends to support needs of the physicians.
- Ability to effectively communicate verbally with physicians, imaging companies, other CRF employees, and outside vendors as required. Ability to communicate effectively when reading and writing e-mail, memos and presentations on behalf of the doctor.
- Ability to analyze information and solve problems relating to organizing and logging of important documents.
BENEFITS
- Choice of health plans include medical, Dental, and vision coverage
- Company-paid short-term and long-term disability and life insurance
- Health and dependent care flexible spending accounts
- Pre-tax travel expenses through TransitChek program
- 401(k) plan
- Generous paid time off (PTO)
- Fifteen paid holidays each year
COMPENSATION
The hiring range for this position is $41,000 - $46,000 per year. The annual salary that will ultimately be offered to the successful candidate will depend on job-related knowledge, education, skills, and experience.
CONTACT INFORMATION
To be considered for this opportunity, please submit your resume.
Be sure and visit our web site to learn more about how we strive to enhance and save patient lives every day www.crf.org
CRF is an equal opportunity employer.