Job Title:                Position Management Specialist

Reports to:            Director of Human Resources

Dept/Campus:      Human Resources/Central Office

Pay Grade:            Paraprofessional - PG 6

Wage Status:        Non-Exempt

Days:                     240

 

Primary Purpose:

Under general supervision, performs administrative duties relating to human resource position management utilizing the Human Resource Information Systems (HRIS)-EFinance. The position is also responsible for the accurate interpretation and application of Texas and Federal guidelines regarding instructional certification and placement.  Assist with background checks.

 

Education/Certification:

High school diploma or GED

 

Special Knowledge/Skills: 

• Demonstrated proficiency in handling matters of highly confidential nature.


• Must possess personal qualities related to respect for the rights and confidentiality of others.


• Effective organizational, communication, and interpersonal skills.


• Ability to use personal computer and software to develop spreadsheets, databases, and word documents.


• Attention to detail and accuracy regarding time and organizational management.


• Ability to handle a fast-paced working environment


• Ability to work independently with limited supervision


• Exercise sound and independent judgment (particularly with certification and position management).


• Bilingual preferred

Experience: 

3-5 years’ experience in a fast-paced office setting, preferred experience in human resources information systems (HRIS)

 

Essential Job Functions:

 

Position Management

• Maintain the HRIS position management system to differentiate personnel data entry from payroll data entry.

• Input and maintain in the HRIS system detailed staffing assignment codes, budget codes, campus codes, for designated employee group. Input data that relates to employee pay grades, daily and annual salaries.


• Track and process all current position assignments and pay grades to ensure accuracy of associated pay rates for paraprofessional and auxiliary hires.


• Monitor campus/department staffing request, ensure documentation for vacant or new positions are allocated on the HRIS system before processing.


• Process paraprofessional classified hires through the Talent Ed, and EFinance Systems verifying certification and TEA for designated non-exempt employee groups.


• Submit information required for payroll processing once data input in EFinance is complete.


• Assist lead position management specialist with the processing of teacher new hires.


• Coordinate new hire sessions for paraprofessionals and collaboratively work with the lead position management specialist in scheduling teachers.


• Collaboratively schedule and actively participate in professional employee new hire sessions.


• Responsible for preparation, setup and completion of employee files upon hire, for designated employee groups.


• Enter new hire demographic information; updated employee information; and process separations in EFinance for your designated employee group (Elementary teachers, paraprofessionals, auxiliary, and temporary employees).


• Research, compile and analyze data for special human projects and reports.

Certification

• Assess and verify paraprofessional certificated applicants’ eligibility and placement with SBEC;


• Keep updated on state certification processes, policies, procedures, and related legal requirements.


• Maintain certification records and serve as a resource to administration and staff on issues relating to paraprofessional certification.

 

Background Verification

• Upload applicants’ to SBEC for FASTPass fingerprinting or SBEC clearance for fingerprinting.


• Email FASTPass to applicants and direct on scheduling process.

 

Other Duties and Responsibilities

• Answer incoming calls, take reliable messages, and route to appropriate staff as needed.


• Answer questions from employees and the general public relating to human resources.


• Provide clerical support to the human resources department in specified areas as needed.


• Maintain professional interactions with staff, parents, community and visitors.


• Demonstrate flexibility to change in routine and adapt quickly to changing situations.


• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.


• Report to work in a timely manner according to assigned schedule.


• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.


• Responsible for district employee badge machine, printing employee badges, and distribution for special assignments.


• Provide clerical support to the human resources department in specified areas and special projects as needed.


• Assist with the preparation and coordination of job fairs, employee awards, and community events.

 

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.


• Demonstrate the ability to remain calm and withstand pressures.


• Demonstrate flexibility to change in routine and adapt quickly to changing situations.


• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.


• Avoid speaking badly about the district and district personnel.

Supervisory Responsibilities: None

 

Equipment used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and display monitor

 

Working Conditions:

Physical Demands /Mental Demands/ Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

 

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy.  There are a number of deadlines associated with this position, which may cause significant stress.  The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected. 

 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

 

The College Station Independent School District is an equal opportunity employer. CSISD does not discriminate against any employee or applicant because of race, religion, gender, age, national origin or disability